ILR BOARD MINUTES

ILR Board of Directors Conference
November 12, 2003
12:04 PM EDT

The ILR Board of Directors teleconference meeting was called to order at 12:45 PM , EST, by President, Jack Moore.  Present:  Karen Baum, Art Kennel , Jack Moore, Sally Rucker, Sally Taylor and Jan Wassink, Registrar. 

Motion:  Karen Baum.  Approve minutes of October 8, 2003 .  Second.  Jack Moore. 5 Ayes.

The next meeting of the ILR BOD will be December 10, 2003 , for discussion of the 2004 budget.  The regular monthly meeting for December will be December 17, 2003 .

There was discussion regarding animals with DNA testing that have parents that do not qualify.  This issue will be handled in the office.

1)      Registrars Report:  Jan gave a breakdown on the “catch-up” registration promotion.  The promotion was a huge success.  It is hoped that the members who took advantage of this special rate will follow up by registering their babies before they are one year old.

a)      Jan gave a report on the upgrading of the ILR software improvements.

b)      Jan still has not had the final word regarding the ARI contract.  He     will notify the BOD when he receives official notification.

c)      Jan presented a report on his attendance at the GALA Conference.  He said he felt his contacts were valuable for long-term relationships within the industry, the perceived value of registered animals and the value of the Registry as a marketing tool.  He also thought his attendance at the National Pedigreed Livestock Council (NPLC) had many points that dovetailed with the ways to promote llamas discussed at GALA. 

d)      The NPLC BOD meeting was a planning session for the May 10, 2004 , meeting to be held in Toronto and hosted by Maxxam Labs.  Jan felt the agenda looked very interesting.  He is hoping he and Alan Schmautz can attend.

e)      Government Relations:  Sally Rucker reported that Karen Conyngham has presented the GR Committee with a detailed report of the USAHA.  The report will be available soon on the ILR website.  The BOD expressed its gratitude for Karen’s work in this capacity.

2)      Committee Reports:

a)      Petitions Committee:  Sally Taylor reported that the revised screening forms will be sent to the BOD for review before they are sent to several breeders for suggestions.

b)      ILReport: Jack gave an update on the status of the ILReport, which is right on schedule for mailing December 5, 2003 .

c)      Informational Brochures: Art reported on the progress of the updated educational brochures.

d)      ILR Display:  Jan said the ILR display worked well to promote ILR at the GALA meeting.

e)      ILR Website: Jan reported that they are close to having photos on the website under the database searches.

3)      Old Business: 

a)      Joint BOD Calls:  Art is still working on joint teleconference meetings with other associations.

b)      West Nile Virus:  Karen had no news on the West Nile Virus situation.

c)      Petition:  Jack discussed the petition received by a group of members at the Midwest Challenge in September.  Jack will send a response.

Motion:  Art Kennel Adjourn meeting.  Second:  Karen Baum.

Meeting Adjourned at 2:50 PM , EST.  

Respectfully submitted,
Sally Taylor
Secretary