ILR BOARD MINUTES

ILR Board of Directors Conference
December 17, 2003
12:04 PM EDT

The ILR Board of Directors teleconference meeting was called to order at 12:04 AM , EDT, by President, Jack Moore.  Present:   Karen Baum, Art Kennel, Jack Moore, Sally Rucker, Sally Taylor and Jan Wassink, Registrar.

Motion:  Art Kennel.  Approve minutes of December 10, 2003 .  Second:  Sally Rucker. 5 Ayes.

The next teleconference meetings are scheduled for January 7, 2004 at 12 Noon , EST and January 20,2004 , at 12 Noon EST.

Registrar’s Report:  Jan led the discussion of the monthly financial reports.

1.      Jan made his recommendation for Christmas Bonuses.   Motion:  Sally Taylor.  Approve the recommended Christmas bonuses for the ILR employees in recognition of their service to ILR this past year.  Second:  Art Kennel. 5 Ayes. 

2.      The software improvements are proceeding according to schedule.

3.      Government Relations financial report.  The Operating Fund has a total of $910.62, which includes the interest from the Endowment Fund.  The Endowment Fund has received contributions of $3075.00.

4.      The expenses submitted by Bob Frost for his attendance at the 2003 USAHA meeting totaled $1973.30.  Since the current balance of the Government Relations Fund Operating Fund is $910.62 the BOD voted to send the entire balance of the Operating Fund account of $910.62 to Bob Frost to be applied toward his expenses. In September 2002, ILR made the commitment to solicit and collect donations for Government Relations expenses.  Two funds were established at that time. The first is the operating fund, which was designed to pay the expenses of a llama industry representative to attend the US Animal Health Association (USAHA) annual meeting.  The second fund was established as an endowment fund, for which ILR committed to match funds up to $25,000.00.  All of the interest earned from the Endowment Fund has been transferred to the Operating Fund and is reflected in the balance of that fund, ($910.62).  ILR pays the annual membership dues for the ILR seat on the USAHA executive committee.

Committee Reports:

1.        Government Relations: Sally Rucker will make some contacts to members to request donations to the Government Relations Fund to help with the expenses of Bob Frost.

2.      Networking and Community:  ILR will explore the possibility of coordinating a meeting of llama owners in conjunction with the ILR Annual Meeting in Kalispell this spring.  Sally Taylor will work with Jan to organize and plan the event.

3.      Bylaws, Policies & Petitions:  There was discussion of policy regarding challenges to parentage.  It was decided that Jan will present a written policy proposal for the BOD to consider and discuss at the next meeting. 

4.      The motion regarding allowing animals to cross over from the Crossbred to Llama Registry made at the May 23, 2003 meeting was discussed.  It was the intention of the BOD that the decision to allow animals that are 15/16 llama to be registered as llamas overturned the moratorium on the cross-over of animals from the Crossbred to the Llama registry.

5.      Nominating Committee:  There was a question from the committee about whether an ILR nominee could be a member of the ALSA  BOD.  The decision of the board was to discourage anyone running for both the ILR and the ALSA Boards simply because of time constraints.

6.      Publications:  Alan Schmautz joined the call to discuss the concept of an e-mail format for the ILReport.  Llama owners will be notified by mail in January of the changes being proposed by the Publications Committee.

7.      Committee:  Art Kennel led the discussion on a promotion for membership drive.

8.      Joint Meetings with ALSA and LANA:  Art Kennel has made contact with ALSA and LANA and we have tentatively scheduled meetings with those two groups.  Art will schedule the meetings for February and give us the dates of the calls next meeting.

Meeting Adjourned at 3:00 PM , EST.

Respectfully submitted,
Sally Taylor
Secretary