ILR BOARD MINUTES

International Lama Registry Board of Directors
Face-to-Face Meeting
June 10, 11, 12 & 13, 2006
ILR Office Kalispell, MT

June 10, 2006

The ILR Board of Directors face-to-face meeting was called to order by President, Kathi McKinney, at 8:30 AM, MDT. Present: Karen Baum, Kathi McKinney, Sally Rucker, Mark Smith, Sally Taylor and Jan Wassink, Registrar.

Motion: Sally Rucker. Approve minutes of May meeting. Second: Karen Baum. 5 Ayes.

The arbitration of the ARI past due account will be held July 18, 19, 20, 2006 in Kalispell.

The July teleconference meeting will be held July 25, 2006.

There was lengthy discussion regarding the program for the conference cruise in January during which a preliminary agenda was worked out and promotional materials prepared for the ILR website.

The board reviewed the strategic plan.

Meeting adjourned at 6:15 pm, MST

June 11, 2006

The face-to-face meeting reconvened at 8:15 at the ILR office.

The bylaws were reviewed and the following changes were proposed for vote by the membership at the next scheduled mailing to the membership from the office.

5.2 Number, Tenure and Term.
An elected director's term shall begin on the date of the first lawfully convened Board of Directors meeting. following the annual meeting of the members.

5.8 Vacancies

• The Board shall fill the vacancy by appointment within 30 days. However, if there are six months or less before the next election of directors the vacancy may remain open until the next scheduled election The appointee will serve until the next regularly scheduled election at which time the membership will elect the replacement director. The Board may not consist of less than four members.
• If two directors are elected in an election because of a vacancy on the board the person with highest vote will be elected for a 5 year term and the person with the second highest vote serves for the remainder of the vacated term.

ILR discussed the invitation by SLA to have our face-to-face meeting for next year in conjunction with the SLA conference in Estes Park, CO, the first weekend of June.

I Want a Llama book needs revision and reprinting. Notification will be sent out to solicit advertising for the updated I Want a Llama book. The goal is to have the revised I Want a Llama book ready to take on the cruise and made available to interested people.

Website improvements will include the ability to use credit cards for payment of registry services, brochures and promotional materials and membership dues. There was brainstorming about a possible on-line auction to provide a service for members to sell animals. A further service discussed was to provide a link for transportation exchange on the ILR website.

Dar Wassink joined the meeting to discuss details and costs of the conference notebook, ILRe-port articles are always needed.

The board spent the afternoon discussing the process of registration for rescue animals and llamas that could not follow the standard pathway to registration. This is a very sensitive issue to the lama community and the BOD recognizes the importance of making rules that are fair to everyone and easy to understand. While the moratorium will be in effect until January 1, 2008 it is vital that the board begin to work on the rules that will apply to these llamas.

Meeting adjourned 6:30 pm. MDT.

June 12, 2006

Meeting convened at 8:15 am.

Mark reported on the FFA Convention to be held this October in Indianapolis. It will be a cooperative effort with ALSA, LANA, ICI and ILR paying the expenses. He discussed the plan to have several types of llamas and how the animals will be rotated to reduce the time individual animals will be on display. The anticipated attendance is over 55,000.

Motion: Sally Rucker. Earmark up to $1000.00 from the ILR general account to cover the expenses of the FFA convention. Second: Karen Baum. 5 Ayes.

There was discussion about the future of the animal identification and how the camelid community might be impacted. Mark will write an article for the ILRe-port explaining the rationale behind the National ID system and how it can benefit the animal food industry.

The board spent the rest of the morning reviewing the veterinary physical examination form.

The board met with the ILR staff for lunch. Alan and Joyce Schmautz, former ILR staff members, were in town from Nigeria and joined us for lunch.

The afternoon was spent brainstorming about possible rule scenarios that could allow a type of examination, both phenotype and physical to allow entrance into the registry of animals that are not registered. This could also accommodate rescue llamas.

Meeting adjourned at 4:30 pm.

June 13, 2006

The meeting reconvened at 8:00 am.

The policy book revisions were reviewed. Sally Taylor will work with Jan Wassink on the revisions again and mail them to the office for formatting and posting on the ILR website once approved by the board.

Jan will write a policy that would propose the requirements for getting non-registered stock from non-registered to registered status.

The board discussed DNA process and ways to begin encouraging members to submit the FTA cards with their registrations for storage. The board is looking into the possibility of using root ball samples in place of blood for DNA testing. The ILR BOD discussed the possibility of starting to randomly DNA test up to 200 animal registrations annually to verify accuracy of the registration information submitted by owners.

Motion: Mark Smith. Begin random DNA testing on up to 200 registrations per year. These tests will be done at the expense of the ILR unless the DNA tests prove the parentage to be inaccurate, in which case the owner will be required to provide the correct genealogy and DNA samples to confirm the parentage of the animal in question. Second. Sally Rucker. 5 Ayes.

The board reviewed the 2007 Lamaribbean Conference Cruise materials that will soon be posted on the website. There will be reminders sent to the ILR mailing list on a regular basis to encourage participation in the conference.

The non-breeder status was reviewed and will be explained in a future ILRe-port.

The board of directors discussed the staff salaries and voted to give raises as suggested by Jan Wassink.

Motion: Sally Taylor. Retain the same officers for next year, Kathi McKinney, President, Karen Baum. Vice-President, Mark Smith, Treasurer, and Sally Taylor, Secretary. Second Sally Rucker. 5 Ayes.

Unfortunately, there is no one available from the Board of Directors to attend the Camelid Community this year. Sally Rucker will write a note to Sheila Fugina expressing our apologies.

Motion: Sally Rucker: Approve minutes of the face-to-face meeting, the annual meeting and the ILF meetings. Second. Karen Baum. 5 Ayes

Respectfully submitted,
Sally Taylor
Secretary