ILR BOARD MINUTES
Face-to-Face Meeting, Kalispell, MT
June 9, 2008

Call to Order at 9:00am MDT at the ILR Office in Kalispell, MT.

In attendance: Board members Karen Baum, Mark Smith, Mary Jo Miller, Kristy Brown, Kathi McKinney and Registrar Jan Wassink.

Approval of Minutes for the May 15, 2008 as amended.

Next Teleconference date: July 17, 2008 at 8 pm, EDT

RegistryManager: The Board was given a demonstration of the registration program we are currently using and then a demonstration of the newly created RegistryManager. The new program will be more efficient, easier to move within the program and will have additional internal reminders, checks and balances as well as an audit trail. We are currently testing it by entering registrations into both programs, but by years end, will be fully operational on the new program.

llamaOOgle Photo Ads – On-Line Catalog: We have expanded the llamaOOgle Photo Ads site to include sales catalog. The Twin Lakes Liquidation has 50 selected animals on the site and the entire Hinterland Production Sale will be on the site within the week. An e-mail was created and approved by the board to send out to our over 2800 members about the Twin Lakes & Hinterland on-line catalogs. The board discussed additional sales to approach to offer our services.

Financials: Monies from matured long term CD’s has been reinvested into a combination of two-month and six-month CDs, both yielding approximately 3% interest. Additional CDs will mature over the next few months and we will investigate the best re-investment options for those monies at that point in time. The board also made the decision to have an independent review of our financial records every three to five years. The last review was done in 2004. Jan will ask for recommendations from our accountant.

AMLA (American Miniature Llama Association): Jan reviewed the processing procedures, certificate layout and the communication specifics with the AMLA. The board also finalized a letter to the AMLA regarding an ongoing matter.

ALSA: The board received a letter from ALSA regarding our response to their request for services for the operations of the ALSA office. We sent a letter to them on March 28, 2008, explaining our interest and requesting additional information so that we could formalize a cost analysis for the services. ALSA rejected us from the selection pool without explanation and without a cost analysis for the services.

NACA (North American Ccara Association): Jan reviewed the process for issuance of certificates for animals that the NACA have screened to meet their criteria. We have receive a data base from them and the Ccara designation is given to the llamas that pass NACA screening. At owner request, a certificate is re-issued with Ccara designation. The board reviewed and approved a prototype certificate and our recommendation will be forwarded to the NACA.

Review of ILR Certificate Layout: The board reviewed the current certificate and the modifications necessary to allow for designation on the certificate for animals enrolled in the ILR-IF (Incentive Fund) and/or the ILR-UAP (Universal Awards Program). The logos for each award system will be printed on the certificates at any time certificates are reissued. Enhanced certificates will continue to have the photo to the left of the name.

Protected Names: Protected names are not Herd Identifiers. The program to allow for Protected Names ended in 1996. The board has decided to contact all owners with protected names and ask them if they would like to continue to keep the name protected or if they would release the names for use. The members will be given thirty days to respond if they wish to keep the name protected. If no response is received, we will release the protected names.

Mission Statement: The board reviewed the ILR Mission Statement. We felt it was still appropriate and no changes were made. It will be posted to the ILR web site.

The Mission of the International Lama Registry:

• To gather, catalog and maintain accurate records based on verifiable animal genealogy, color, individual identification, country of origin, and medical and breeding histories.

• To promote the value of registered lamas through education and services.

• To make gathered data available to members and researchers in an orderly, efficient and economical fashion.

• To provide other related member services in response to member needs.

Meeting adjourned 4:45 pm, MDT.

Respectfully submitted,

Kristy J. Brown, Secretary