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ILR BOARD MINUTES
Face-to-Face Meeting, Kalispell, MT
June 11, 2008
Call to Order: 8:23 am MDT.
In attendance: Board of Directors Mark Smith, Mary Jo Miller,
Kristy Brown, Kathi McKinney, Karen Baum and Registrar Jan Wassink.
Financials: Financial statements for May 2008 were reviewed
by the board.
Minutes from the June 9, 2008, Face-to-Face meeting were
approved. Motion by Kathi McKinney, second by Mark Smith.
Herd Lists: Members can go to the ILR web site to view a list
of every animal registered under their name or they can contact the
office and have a list mailed or faxed to them. The Herd List
program will be revised so that animals with a “SBNT” (Sold But Not
Transferred) designation will be removed from the active herd list
and be listed separately. Owners are encouraged to submit the
tear-offs on the left side of the ILR certificate and to send the
completed tear-off to the office when an animal is sold.
Advisory Groups: The board reviewed the activities of the
active advisory groups, and prioritized the remaining groups and
assigned a Board member as a liaison for each group:
The board discussed the goals and priorities of each
advisory group and possible members were suggested. Each Board
Liaison will formalize a letter to advisory group members and report
their progress at the next board teleconference.
Press Releases: Several of the industry publications have
offered to run press releases for the new ILR programs. The board
drafted a series of press releases that will be sent to the industry
publications as well as to the newsletter network.
ShowManager: The board received a brief demonstration of the
ShowManager and was given an update on the shows utilizing the
program. The ShowManager is set up for and has been used by ALSA
shows, Futurities and Open shows. The office has developed an
instructional video for show superintendents to set up shows as well
as for participants to enter their animals. The board previewed the
videos and suggested minor modifications.
Show Results Posted to ILR Web site:
The board approved posting the results of any open show on the ILR
web site. Open shows using the ILR ShowManager will have results
posted automatically. All other open shows may submit their results
in a spread sheet format and we will post it to our site free of
charge in the 2008 year. The board determined that show
superintendents for shows that are part of a show association will
need to provide written permission from the show association’s
sanctioning body before those results can be uploaded to the ILR web
site.
Auction Results Posted to the ILR Web site: The board
approved allowing sale organizers that are utilizing our online
catalog to post after sale information on our web site. The sale
organizer would need to provide us with the information they wish
posted and we would upload the information for them. There will be
no charge to online catalog users. Other auction results may be
listed on the ILR web site for a fee.
Appreciation Gift: The ILR has always provided an
appreciation gift to board members whose term has expired. A gift of
appreciation for all of Sally Taylor’s contributions over the years
was selected and will be sent to her.
ILR Brochure with Membership Application: The board reviewed a proof
of the ILR Brochure and suggested minor changes. A final proof will
be emailed to the board for approval. A PDF format of the brochure
will be posted to the ILR web site for members to download and print
on their own.
Election of Officers for 2008-2009 Terms: The board made the
following nominations:
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President: Mark Smith
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Vice President: Mary Jo Miller
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Secretary: Kristy Brown
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Treasurer: Kathi McKinney
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Member at Large: Karen Baum
It was the unanimous decision of the board to accept
the nominations and elect each position as nominated.
Prioritizing: The board reviewed the ILR programs in place
and in development and prioritized each item. Priority and long-term
assignments were made for each board member and for the Registrar.
Motion to adjourn: Kathi McKinney, second Mary Jo Miller. Meeting
adjourned at 11:40 am MDT.
Respectfully submitted,
Kristy J. Brown, Secretary
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