ILR BOARD MINUTES
December 10, 2008


The meeting was called to order at 8:02pm EST – Board Members Karen Baum, Kathi McKinney, Mark Smith, Kristy Brown, Mary Jo Miller and Registrar Jan Wassink were present.

1.      Approval of the Nov. 2008 minutes:  motion by Kathi, seconded by Mary Jo – unanimous approval.

2.      The next board meeting will be a teleconference on Jan. 15, 2009 at 8pm EST.

3.      Registrar: Because the meeting date was changed to accommodate holiday schedules, November financials were not available, but Jan gave a general overview of registrations and memberships received for November.   

4.      Web site upgrades: A“preview” of the revised web ite will be sent to the board for approval and final upgrades and program linkage will be completed by in-house programmer for final board approval.

5.      Lamaribbean Conference and Cruise – Feb. 9-14, 2009: The board reviewed the list of people paid in full for the cruise. The ship still has rooms available so members can continue to sign up for the cruise, but the pricing may be different from the early booking prices advertised. We are still soliciting donations for the cruise drawings. Dar joined the call to finalize information for the conference notebook. People joining us on the cruise can preview and book the on-shore excursions by going to www.celebritycruises.com and follow the instructions. Our cruise consultant Diane has emailed everyone their confirmation information and they will need that sheet to complete any transactions through the cruise lines and for the pre-board check in and sea passes.

6.      ILR-UAP & IRL-IF: The ILR-UAP online login is near completion and the members will be emailed when it is ready. In light of the current economy, the board decided to adjust the fees for the ILR-IF for 2009:  the enrollment fee for 2009 will be $100 per eligible offspring. The sire nominating fee will be $100 per enrolled offspring with a $500 maximum fee. Payouts for the 2008 ILR-IF will be determined in January.

7.      ShowManager: The SM program is fully operational. Any non-ALSA show results on ShowManager shows that are submitted to the ILR office will be posted on the ILR web site.

8.      Executive Session: The board went into executive session for continued discussion of contracts for ILR staff, reviewed domestic screening photos/application, computer programming fees and to discuss and rule on member petitions.

9.      RegistryManager: The RegistryManager will be fully operational Jan.1, 2009 with the option of  email billing rather than mailing invoices and confirmations.

10.  Membership Drive: We had a good response to both the email and US mail membership information.  Many people that received US mail information renewed their membership online.

11.  ALSA / ILR Face-to-Face Meeting: ALSA declined a face-to-face meeting with the ILR board in January. We were later contacted for a teleconference in mid-December. We requested an agenda and none was given to us and no call was scheduled. The board discussed the false statements made by ALSA regarding the development of the ShowManager and an appropriate response will follow to the membership.

12.  Member Petitions regarding the addition of a show division: The board reaffirmed their stance that we do not wish to be a show association, but in light of the high number of requests for the ILR to consider the establishment of a show division, the board decided to send out an email and request member input before acting on this matter. An email will go out in the next week and the board will schedule a meeting in late December to discuss the membership’s opinions before proceeding. 

13.  Publication regarding Genetic Defects: The board reviewed a request for publication of materials in reference to genetic defects in llamas. The materials were not from a referred journal or a University study, so the board declined to distribute the information and referred the person to the Oregon State University Veterinary School.

14.  USAHA Report: The board reviewed the USAHA report from Karen Coyningham.  Karen & Kristy will contact Karen for more information.

15.  The meeting was adjourned at 10:32pm EDT - motion by Kathi, second by Kristy.  Unanimous approval.

Respectfully submitted,

Kristy J. Brown, Secretary