ILR BOARD MINUTES
February 5, 2009
 

Meeting called to order at 8:12pm EST. Mark Smith, Mary Jo Miller, Karen Baum, Kristy Brown and Jan Wassink present. Kathi McKinney was unavailable due to family illness.

Approval of Minutes from Jan.  15, 2009: Motion by Karen, second by Mary Jo. Unanimous approval.

Date for next teleconference:  ILR-SD Governing Board – Wed. Feb. 18, 2009 8pm EDT

                                                   ILR BOD – Thurs. Feb. 19, 2009 at 8pm EDT

Financials:  Jan summarized expenditures for 2008 and reported that the ILR is near the predicted expenses for project development. The board also discussed the amount of staff time devoted to the development of the ILR-SD and Registry business. The board will formulate a flat fee for services for office work for the ILR-SD for 2009 and then base the future year fees based on either gross receipts for the ILR-SD or on a fee per transaction basis. Jan will formalize the numbers and Kathi & Jan will present it to the Finance Committee.

On-line Voting: Jan has investigated the feasibility and programming costs for on-line voting for the membership. He will consult our attorney and accountant for additional information and the board will review these findings and discuss a formal resolution for on-line voting on the next ILR BOD call.

Nominating Committee: Mark and Mary Jo will contact the 2008 committee to confirm a committee chair. The chairman will select additional committee members and they will in turn recruit members to run for the ILR Board of Directors for the term beginning 2009.

Lamaribean II: The board reviewed the final program and selected Kristy and Karen to act as coordinators for the seminars and events.

Publicity Committee: Monica Tocci-Brown and Kristi Murdock have volunteered to collaborate on ILR promotions and press releases. They developed an advertisement for the Celebrity Event with the theme of “We’re Listening”. Motion by Mary Jo and seconded by Karen to appoint Monica Tocci-Brown and Kristi Murdock as promotion coordinators on behalf of the International Lama Registry. Any materials they develop will need to be approved by Jan or the ILR BOD. Motion passed unanimously.

ShowManager: Morris Wendorff  is working with our program developer Paul Spade to fine-tuned the system. Morris is acting as the ‘help desk” for the ShowManager and we really appreciate his assistance. Show results from the first ILR-SD sanctioned show will be reported soon. Allen (ILR IT) has developed the programming to post show results.

ILR-SD: 

1.       Request by the Finance Committee for the list of donors and amounts donated. The ILR has always kept account information confidential and will continue to do so. An email will be sent to donors for them to decide if they want their name released to the committee or if they want to be kept anonymous. Amounts donated will be kept private regardless.

2.      Memberships and Donations: To date, the ILR-SD has received approximately $23,000 in donations, has 98 members, and 70 youth and additional farm names.  This information will be posted on the ILR-SD website.

3.      Performance Committee vacancy: Brian Patterson has resigned from the PC due to family matters. The board reviewed the list of volunteers and unanimously appointed Patti Morgan to replace Brian. Karen will contact Patti and bring her up to speed.

4.      Miniature Llama subcommittee: The halter committee will contact the miniature committee for their feedback for offering mini classes.

5.      Dual Sanctioned Shows: The ILR BOD asked the Rules Committee to develop suggested options for show superintendents wanting to double sanction their show in 2009 using one or multiple judges. 

6.      Retroactive points for 2009: The ILR BOD discussed allowing people to join the ILR-SD later in the year and recording their points retroactively for 2009. The ILR BOD will make this recommendation to the ILR-SD Governing Board for discussion and approval.

7.      Easing the e-mail overload: The ILR BOD requests that committee members include a description of the content of the email in the subject line and title the contents – ie/ comments and date, minutes date and draft # or approved. It will make it easier to reference saved emails.

8.      Fiber Committee: The ILR BOD will rename the Fiber Committee to the “Fleece Committee” for consistency between committee title and recommendations.

ILR-BOD Face-to-Face Meeting: The board set a tentative date for the annual Face-to-Face for June 29-July 2, 2009 at the ILR Office in Kalispell, MT. 

ILR Annual Meeting: The ILR BOD will hold the Annual Meeting in conjunction with the LR BOD Face-to-Face in Kalispell. We will also invite the Governing Board to attend a Face-to-Face during the same time frame. Formal invitations will be sent out after the schedule and agenda for the ILR BOD meeting is decided.

ILR Booth at Celebration Sale: Jan will investigate the cost of air fares to Oklahoma City and report back to the board at the Feb. 19 meeting.

Meeting adjourned:  8:48pm EST

Respectfully submitted,
Kristy J. Brown, Secretary