ILR BOARD MINUTES
February 19, 2009
 

Meeting called to order at 8:11pm EST.  Mark Smith, Kristy Brown, Kathi McKinney, Karen Baum, Mary Jo Miller and Jan Wassink present

Approval of Feb 5,  2009 minutes – motion Mary Jo, second Kathi. Motion passed unanimously.

Date for next call: March 19, 2009 8pm EST.

Finances/Registrar: The board discussed costs for the upcoming election using on-line vs mailed out balloting. Security and confidentiality was the main concern and Jan is investigation several on-line voting sites as well as getting quotes from our accountant to compare fees. The board also discussed two requests to sell shirts at shows bearing the ILR-SD logo. The board decided to apply for global licensing and trademarks for the ILR and ILR-SD logos. The ILR will allow individuals to use the trademarked logo for a fee of $25.00, pre-approved artwork and pay the ILR-SD a minimum of 15% of their gross sales. Motion by Karen, second by Mary Jo.  Motion passed unanimously.

Board Elections: Phil Feiner has been selected as the chairman of the nominating committee and is assembling a committee to discuss candidates to fill the board position to be vacated by Karen Baum. Any individual interested in serving on the nominating committee can contact the ILR office or Phil Feiner.

Lamaribbean Summary: Kristy, Karen, Kathi and Jan summarized the conference for Mark & Mary Jo. The conference was very well received and a positive experience for everyone. Kristy and Dar provided written summaries of the Open Forum and general questions posed by members at the meetings. The board discussed holding a land conference and award banquet in 2010. An ILR e-Bulletin will be sent to the membership to investigate locations and site coordinators for an event.

ILR-SD: The board reviewed and affirmed the motions passed by the ILR-SD Governing Board from Feb. 18, 2009.

The ILR reminds everyone to utilize the free Calendar of Llama events on the registry website, www.lamaregistry.com. The calendar is all inclusive and we welcome all members to list any llama related event they are involved in. ILR-SD shows will be highlighted on the site. The Frequently Asked Questions page will be up on the ILR-SD page of the ILR website in the next weeks.

The board discussed at the Promotion Committee and agreed that for the short term we need to focus on the ILR-SD branding, and long term to promote the ILR in general, emphasizing our commitment to the industry since our incorporation in 1985 and our reputation for honesty, transparency, consistency, adaptability and credibility.

The board also discussed developing a program for DNA confirmation for animals achieving awards in the ILR-SD; many species check all national champions and spot other animals throughout the show. The topic will be discussed will be discussed with the halter and rules committees for recommendations.

The board also discussed operations of the Governing Board and committees. The board wants to emphasize the need for all communications to go to the whole committee, not just to the chairman. The chairman is responsible for running the meeting and the secretary needs to be the one writing the minutes and submitting them to the committee for approval, to Dar for posting on the website after they are approved, and to the governing board. All items that will need to be voted on by the governing board need to be sent to the Governing Board no later than one week before the meeting to allow enough time for the board to review all requests thoroughly and have time to ask for additional information from committees before the conference call. The deadline for committee secretaries to send submissions to the March Governing Board will be March 11, 2009.

There was also much discussion on the Youth Committee and the board agreed that the youth committee can expand on general rules and committee rules and request additional rules as needed to educate the youth and provide guidance for their experience.

The board also reviewed the responsibilities of the ILR Board members on the committees, to not only serve as a voting member on the committee, but to help to provide direction for the committee and mediate between committees to develop rules that overlap between committees.

The board also reviewed a request from a member to host a judging clinic; it was decided that no clinics should be held until the rules are finalized.

ShowManager: The board reviewed the beta test for show results and suggested additional items we would like to see added for ILR-SD show results.

ILR BOD Face-to-Face: The board confirmed the dates for the Face-to-Face will be June 29-July 1 at the ILR offices in Kalispell, MT. 

ILR Annual Meeting: The ILR 2009 Annual Meeting will be held on June 30, 2009 at 10am at the ILR offices or a larger facility if needed. Formal announcement and invitation will be made in an ILRe-Bulletin and we will request members RSVP so that we can plan for a lunch and/or find a large enough site to host the membership. The board will also investigate the option of a “webinar” program as well.

ILR-SD Open Forum: The ILR-SD members may attend an open forum discussion on the ILR-SD on June 30, 2009 at 1pm at the same location as the ILR Annual Meeting. This will be an opportunity to review the rules for the ILR-SD and discuss future programs.

Meeting Adjourned: 9:36pm EST

Respectfully submitted,
Kristy Brown, ILR Secretary