ILR BOARD MINUTES
March 26, 2009
 

Meeting called to order at 8:03pm EDT. Board members Mark Smith, Kristy Brown, Kathi McKinney, Karen Baum, and Mary Jo Miller and Registrar Jan Wassink present.

Approval of March 19, 2009 minutes – edits were made and minutes will be approved by email

Date for next call:  April 16, 2009 8pm EDT.

Affirmation of Actions of ILR-SD Governing Board from March 18, 2009:  motion Kathi, second Mary Jo. Motion passed unanimously.

Finances/Registrar – The board reviewed and discussed the proposed 2009 ILR budget.Motion to approve by Kathi, second Mary Jo. Passed unanimously. Jan will be giving us monthly tracking of where we are so adjustments to the budget can be made. Jan will prepare a report to members including a summary and explanation of finances for the 2007 and 2008 years. The document will be ready by approximately May 1. The board also discussed a transition of some of the ILR processes to include more volunteer input such as the ILR Promotions committee (Monica Brown & Kristi Murdock) and the ILR ShowManager (Morris Wendorff). The website development may be a good place to add volunteers.  Lastly, the ILR attorney reviewed the dues process and we will follow his recommendations to ratify the increases in dues retroactively.

Board Elections: Nominations are closed. Election will be done electronically from an online service and any members without email will be mailed paper ballots. The certified election service tabulates and certifies the election results. Paul will work on developing an inhouse program to use for the fall committee elections.

ILR-SD:  The ILR reminds everyone to utilize the free Calendar of Llama events on the registry web site, www.lamaregistry.com. The calendar is all inclusive and we welcome all members to list any llama related event they are involved in. ILR-SD shows will be highlighted on the site. The Board discussed operations of the Governing Board and committees. In the circumstance that a committee chairman cannot make the governing board call, the secretary may replace the chairman for one call. This will ensure that each committee is represented on each governing board call. Motion by Kathi, second by Mary Jo, unanimous approved. Clarification of the non-breeder term was discussed: the term non-breeder will include surgically altered males (castrated) and females (spayed).

ShowManager: We have received good feedback on the results page on the ILR web site.

Screening Modification for Non-Breeders: The board decided after much discussion to offer a modified screening procedure for gelded males and spayed females. The modified screening for Non-Breeders will include a photo screening for phenotypic evaluation (same as domestic screening), a veterinary certificate of surgical alteration and a reduced screening fee of $125. No DNA, microchip or veterinary screening exam will be required. Motion by Mary Jo, second Kristy; motion passed unanimously.

Celebration Event: Jan & Dar will be attending the Celebration Event to man the ILR Booth and provide information on ILR Registry programs as well as the new ILR-SD. ILR-SD t-shirts will be available at Shawn Norman’s booth.                                 

Education: The Board reviewed topics for future ILR e-Bulletins and for Face to Face agenda items.

On-line Marketing: Jan will approach the LFA and Gerken’s Hard Rock Event regarding use of the ILR online catalogue.

Executive Session: The board went into executive session to discuss member petition regarding naming an animal, Rob Schrull consultation work and leases for building renters.

Meeting Adjourned: 9:04pm EDT

Respectfully submitted,
Kristy Brown, ILR Secretary