ILR BOARD MINUTES
April 16, 2009
Meeting
called to order
at 8:05pm EDT. Board Members: Mark Smith, Kathi McKinney, Karen
Baum, Mary Jo Miller, Kristy Brown and Registrar, Jan Wassink
present
Approval
of March 26, 2009 minutes
– motion Kathi, second Mary Jo; Motion passed unanimously.
Date for
next call:
May 14, 2009 8pm EDT.
Affirmation of Actions of ILR-SD Governing Board from April 14,
2009:
motion Kathi, second Mary Jo; Motion passed unanimously.
Finances/Registrar
– The 2009 budget was reviewed and Jan summarized changes made
to meet the budget. The office staff hours have been adjusted,
but the office will still be staffed 4 days a week, Mon.– Thurs.
The board discussed the option of offering group transfer fees
and tabled it. A lawn service company is renting a space in the
ILR office in exchange for lawn care for the property. Jan will
submit expenses for the Celebration Event and the board will
reimburse him for it.
Board
Elections:
Nominations are closed. Allen has programmed for emailing
ballots and the accountant will tabulate and certify. Any
members without email will be sent a paper ballot. Ballots will
go out on April 24, 2009. There will also be a referendum to
retroactively approve the fee increase for ILR members. Motion
to approve process as described by Karen, second by Kristy;
motion passed unanimously.
ILR-SD:
The ILR reminds everyone to utilize the free Calendar of Llama
events on the registry web site,
www.lamaregistry.com. The calendar is all inclusive and we
welcome all members to list any llama related event they are
involved in. ILR-SD shows will be highlighted on the site. The
Board discussed operations of the Governing Board and SD
committees. The board decided to extend life memberships until
June 30, 2009. Life membership fees are $1000. We are still
waiting for results from the Virginia Classic so they can be
posted on the results page of the ILR-SD web site. The board has
decided to request that all show results be sent to the office
within 14 days of the completion of the show – they will be
uploaded to the web site within two days of receiving them in
the office. The board purchased the following web addresses:
www.lamashows.com and
www.llamashows.com and will link these to the ILR-SD show
pages. Father Ryan joined the call and presented a preliminary
plan for a benefit show and discussed dates and potential
locations; the board approved his request to discuss it at the
next governing board meeting.
ShowManager:
The board discussed use of the program. The situation came up of
a family using ShowManager and having to enter each member/owner
separately. Jan will check with Paul about programming an agent
for ShowManager use.
Executive
Session:
The board went into executive session to discuss member petition
regarding an ownership dispute for registration of a cria and
decided to let the parties involved resolve the issue
themselves, approved an animal for screening, member issues, and
reviewed Rob Schrull bill status.
FFA
Convention:
The board
received a request from Barb Baker to once again sponsor a
booth for the Future Farmers of America Convention in late
October. The request for donation this year was $725. Motion to
approve by Karen, second by Kathi; motion passed unanimously. An
email requesting sponsorship of the ILR booth for the FFA
convention will be sent to the membership.
Camelid
Community:
The board discussed sending a representative to CC this August.
Kathi will be the representative and Kristy as the alternate.
2010 Land
Conference:
the board will send an email to the members to ask if they would
like a land conference and ask for volunteers to coordinate it.
No further plans will be made until the members response is
received.
Meeting
Adjourned:
10:47pm EDT motion by Mary Jo, second by Kathi; motion passed
unanimously.
Respectfully submitted,
Kristy Brown, ILR Secretary