ILR BOARD MINUTES
Face-to-Face 2009
July 1, 2009
Meeting
called to order
at 7:43 a.m. MDT. Board members Mark Smith, Kathi McKinney, Bill
Safreed, Mary Jo Miller, Kristy Brown and Registrar Jan Wassink
present.
Approval
of Minutes from June 30, 2009.
Motion by Mary Jo, second by Kathi. Motion passed unanimously.
Approval
of Minutes from ILR Annual Meeting on June 30, 2009.
Motion by Mary Jo, second by Kathi. Motion passed unanimously.
ILR Show
Division (ILR-SD):
1.
Administrative:
The board
reviewed the budget for the ILR-SD, the transaction report for
the ILR-SD, actual expenses year-to-date for ILR-SD, and the
sanctioning/ShowManager billing system. The board discussed the
proposed and actual office expenses and programming expenses
incurred to date. The board reviewed current insurance status of
the ILR and reviewed the insurance policy and Bill will
investigate any additional insurance considerations.
2.
Fundraisers:
Online auction has been well received and will reopen on
approximately August 1, 2009, and has generated $1244. The
Lamaribbean Silent Auction generated $1424 and 50/50 events have
raised $1000. The board discussed fundraising options and the
need for a fundraising subcommittee.
3.
Use of ILR
Universal Awards Program (UAP) Point Schedule:
The board discussed the coordination of the ILR-SD and the ILR-UAP
point and award schedules. The ILR-SD Rules Committee and the
ILR-UAP committee will be consulted as to the board decisions.
4.
Election
of Committee members:
The committee members whose term is expiring have the option to
re-run for their committee seat and will be contacted by the
board member representative to that committee. An e-Bulletin
will be sent out to announce nominations for vacant committee
positions approximately September 1, 2009, with election ballots
being sent out October 15 and held in accordance with the bylaws
of the ILR and the new committee member being seated on January
1, 2010.
5.
ILR Show
Division Packet:
A packet
of informational data about the ILR-SD will be prepared and
mailed to State Fair superintendents to promote the ILR-SD.
6.
Llama
Tour:
A subcommittee has been formed to develop a series of shows at
livestock events. More information will be presented to the
governing board.
7.
National
Sponsorship for ILR-SD:
Jan and
Kristy will formulate a plan to offer national sponsorships for
ILR-SD shows.
8.
Approval
of Rules Committee member:
Motion to approve Linda Leake as the new member of the rules
committee. Motion by Mary Jo, second by Kathi. Motion passes
unanimously.
9.
Clarification of “listed” in the ILR-SD:
Only
Registered or Domestic Screening approved animals can show in
the ILR-SD in the halter division. For performance, showmanship
and youth classes if the animal has an ILR Listed Paper or the
animal has paid the Annual Tracking Number fee.
Camelid
Community:
The board
decided on materials to send with our representatives to the
conference. Jan will prepare the items and send the materials
to Kristy to bring with her.
ILR
Mailing List:
The motion was made to raise the rate for use of the ILR mailing
list service for llama associations from 2 cents per name with a
$20 minimum, to a $100 flat fee effective July 15, 2009. The
price for individual member use will remain at 10 cents per
name, with a $50 minimum. Motion by Kathi, second by Mary Jo.
The ICI requested the ILR mail out medical updates and since
this request was received before the rate was raised, we will do
the first mailing for ICI for the 2 cent rate, and subsequent
mailings will be at the new rate.
LFA Use of
Online Catalogue:
LFA asked for a quote for using our online catalogue. The usual
rate is $30 per head for a three-month run. Because the LFA
entry deadline to the sale date is less than three months, we
would offer a reduced rate for 2009 only of $20 per head. The
program is set up for individuals to enter their own information
on a template we have prepared, and we can provide technical
assistance through the office. A motion was made to offer
reduced rate to LFA for 2009 by Mary Jo, second by Bill. Motion
passed unanimously.
Strategic
Planning for the Future:
1.
Land
Conference –
the board
discussed tentative options for 2011 including Denver, Branson
and Orlando.
2.
Lamaribbean –
tabled
until 2013.
3.
25th
Anniversary of ILR –
foil sticker on all registrations issued in 2010 to acknowledge
the anniversary, Silver Anniversary celebration at a national
show if the ILR-SD (Show Division) holds such an event, Silver
Anniversary Sponsorship offer special classes at ILR-SD shows,
and other events to celebrate at, possible awards banquet at a
year end show. Fund Raising
4.
Youth
Association –
tabled. Efforts will be concentrated on the ILR-SD youth program
and potentially expand into a Youth Association in the future.
5.
Changing
Logos to Establish a Uniform “Brand” for ILR –
the board reviewed the logos for the ILR, the ILR-SD, the ILR-UAP
and the ILR-IF. A conference call will be held with the Awards
Sub-committee to discuss changing the logo.
6.
Self-Promotion:
make the membership aware of the expanded member services we
have already done and encourage them to take advantage of these
opportunities.
Programming Priorities:
1.
Complete
ILR Universal Awards Program (ILR-UAP)
2.
Complete
ILR Incentive Fund (ILR-IF)
3.
Continue
Show Manager programming as needed
4.
Website
Upgrades –
complete
integration of existing website and newly programmed home page.
Once those integrations are completed, we can go live with the
new site.
5.
Expand
Calendar of Events
6.
Top Ten
Lists for ILR-UAP and ILR-IF
7.
www.iwantallama.com development
8.
Policy
Book Online
9.
Registry
Manager completion
Board
Officer Elections:
A motion was made to keep all officers in their current
position. Motion by Kathi, second by Bill. Motion passed
unanimously.
President: Mark Smith
Vice-president: Mary Jo Miller
Treasurer: Kathi McKinney
Secretary: Kristy Brown
Member-at-large: Bill Safreed
The
minutes for the July 1, 2009, Face-to-Face were printed and
reviewed by the board at 2:00 p.m. MST. Motion to approve the
minutes by Bill, second by Kathi. Motion passed unanimously.
Motion to
Adjourn
at 2:06 p.m. MST by Mary Jo, second by Kathi. Motion passed
unanimously.
Respectfully submitted,
Kristy Brown, ILR Secretary