ILR BOARD MINUTES
July 29, 2009

Meeting called to order at 8:01 EDT. Board Members Mark Smith, Kathi McKinney, Bill Safreed, Mary Jo Miller, and Kristy Brown and Registrar Jan Wassink present.

Approval of Minutes from July 1, 2009. Motion by Mary Jo, second by Kathi. Motion passed unanimously.

Approval of Minutes from ILR Annual Meeting on July 1, 2009. Motion by Mary Jo, second by Kathi.   Motion passed unanimously July 28, 2009.

Motion to Approve Actions of July 28, 2009 Governing Board: Motion by Mary Jo, second by Kathi.  Motion passed unanimously.

Registrar Report:

1.       Financial – profit of approximately $2000 for June and a year-to-date for 2009 deficit of $2000 – at this point in 2008 we were in a deficit of $15,000 for the month and a deficit of $43,000 year-to-date.

2.        Facility Rental space – the daycare space is now open and being advertised for lease for commercial space. There is a possibility that one of the renters may want to expand into the vacant space. There is adequate access to allow this expansion should they choose to lease the additional square footage.

ILR-SD:

1.        National Show Committee: the board reviewed the ILR-SD membership list to find people to consider from the Rocky Mountain States and the West Coast to develop the national show and act as an executive committee to facilitate the event. There was also discussion of a national show event national champion and a national point champion in all categories.

2.        State Fair Show Lists: Mary Jo will make a list of all contact information for state fairs in the country to promote the ILR-SD. We will contact the Public Relations/Promotions committee to facilitate distribution of the materials. A member has offered to pay the cost of postage on all materials. We will feature the capabilities of the ShowManager, the cost comparisons and ILR-SD opportunities.

3.       Livestock Function Show Series:  the subcommittee presented a list of incentives and ideas to promote shows in conjunction with existing livestock events. The board reviewed the committee’s progress and will go back to the committee with a list of additional information we need them to provide for us and encourage them to consider involving the livestock public in llama events and direct the focus of the events on national marketing llamas to the livestock community, rather than just promotion of individual shows. A new suggested name developed by the ILR Board would be the ILR-SD Spotlight Show Tour.

4.       The board has been approached about the possibility of offering alpaca classes as part of the ILR-SD. Tabled until more information is available on the feasibility of adding alpaca classes in 2010.

5.       Development of e-mail superintendent group to let show superintendents work together to help out with planning shows, using ShowManager, awards, etc. Jan will investigate the feasibility of development of this function.

6.       A donation has been made to be used for programming development for the ILR-SD. The programming priority will be to develop the ability to track points and be able to look up point totals for all animals for ILR-SD members.

7.        The ILR Board will draft a letter to all committees reminding them of the process for submission of items to the Governing Board and to get proposals to Mark at least on week before the Governing Board call.

New Business:

1.        None.

Old Business:

1.   Insurance Review – Bill has been reviewing the ILR insurance policy to cover the cost of the    building, liability and board of directors’ coverage.  Bill’s recommendation would be to increase the value of the building to meet the reconstruction costs and avoid co-insurance penalties. Bill also discussed and suggested a $1,000,000 umbrella package. Jan will meet with the ILR Insurance carrier and get quotes for additional coverage for the August meeting. 

2.       e-Bulletin ideas – Kristy will forward the list of e-bulletin ideas developed at the Face-to-Face to the board to prioritize distribution of the bulletins.

3.       DNA requirements on ILR-SD champions – discussions with the Governing Board were inconclusive and will be readdressed at the next Governing Board meeting.

Motion to adjourn at 10:29pm EDT: motion by Kathi, second by Kristy. Unanimous approved.

Respectfully submitted,

Kristy Brown, ILR Secretary

Respectfully submitted,

Kristy Brown, ILR Secretary