ILR BOARD MINUTES
August 26, 2009
Meeting
called to order
at 8:06 EDT. Board Members Mark Smith, Kathi McKinney, Bill
Safreed, Mary Jo Miller, and Kristy Brown and Registrar Jan
Wassink present.
Approval
of Minutes from July 29, 2009.
Approved by e-mail.
Motion to
Approve Actions
August 25, 2009 Governing Board:
Motion by Mary Jo, second by Bill. Motion passed unanimously.
Next
Meeting:
Thursday October 1, 2009 at 7pm EDT.
Registrar
Report:
1.
Financial
profit of approximately $2000 for June and a year-to-date for
2009 deficit of $2000 at this point in 2008 we were in a
deficit of $15,000 for the month and a deficit of $43,000
year-to-date.
2.
Facility
Rental space One of the commercial suites is still vacant and
being advertized. There have been a few inquiries. The board
discussed repainting and additional improvements that may be
needed to make the space more usable to potential renters.
ILR-SD:
1.
National
Show Committee:
The national show committee has been formed to investigate the
feasibility and formulation of a national show for the ILR-SD
for the future years. The committee is gathering information
regarding event venues and criterion. The committee also
discussed using 2010 as the ILR 25th Anniversary Year
and promote it through the ILR-SD for 2010.
2.
Promotion
of ILR-SD Shows
we are starting to promote the ILR-SD to superintendents that
are planning their 2010 schedules and sanctioning with ILR. Mary
Jo is still investigating state fairs superintendents to provide
the superintendents the ILR-SD information.
3.
National
show league
the committee has been redirected requested that the committee
broaden its focus and concentrate first on marketing of llama
ownership and educating the livestock community regarding llamas
at major stock show type events, and second to provide a benefit
package for ILR-SD participants at these shows.
4.
ILR-SD
offering alpaca classes:
there was some discussion of adding alpaca classes to the ILR-SD
in 2010.
5.
Programming:
Allen has been working full time to complete ILR-UAP activity
log, point calculations and viewing of points. Once this has
passed the beta-test, it will be released and announced.
6.
Nominations for ILR-SD Committees
an e-mail will be sent out next week to encourage people to
run for a committee position. We will be adding a marketing and
promotions committee to be an official ILR-SD Committee starting
on January 1, 2010 and will need nominees for that committee.
Kathi will be the ILR Board representative to the Marketing and
Promotions committee.
Old
Business:
1.
Rob
Schrull consulting bill
we received an adjusted bill of $6500. A motion was made to
pay Mr. Schrull $500 at the end of each quarter until the
balance is paid off with no interest to be charged. Motion by
Mary Jo, second by Kristy. Motion passed unanimously.
2.
Insurance
Review
Jan presented the board with quotes from the ILR insurance
provider regarding the implementation of an umbrella policy to
protect the ILR due to the added exposure of the ILR-SD. Motion
to add a $1,000,000 Umbrella policy to the current business and
building package. Motion by Kristy, second by Bill. Motion
passed unanimously.
3.
ILR-UAP/IF
Mark will have the committee meet and review the suggestions
of the board regarding adjusting awards.
New
Business:
1.
Cheryl
Ryberg and Kathie Kindler had both independently had discussions
with Mary Jo and Kristy regarding whether or not the ILR
would print ALSA awards on ILR certificates. After some
discussion, the board decided that we could not make a decision
based on an informal conversation rather than an official board
request and discussion of who would pay for the upgrades, ALSA
or individual members. Tabled until a formal request is
received.
2.
Amnesty on
registration of older animals the board discussed allowing
registration of older animals for the same cost as young animals
to encourage owners to catch up registrations at a reasonable
cost. The registration amnesty would run for 60 days and the
owners would be required to submit DNA samples on all animals
over one year of age. The cost would be $15 per head for members
and $20 per head for non-members (same fee as animals under 12/mths
of age). The program will run from September 1, 2009 to October
31, 2009. Motion by Kristy, second by Bill. Motion passed
unanimously.
3.
Club
Prices for ILR-UAP
we have received several requests for a reduced rate for 4H
clubs for enrollment in the ILR-UAP. The board discussed varied
pricing and options. Motion to offer clubs enrollment at $5 per
youth with a maximum of $40 for 2009 and 2010. Motion by Mary
Jo, second by Kristy. Motion passed unanimously.
4.
Shop-to-Earn fundraising there is a link from the ILR site
to the Shop-to-Earn site. Purchases made through the
Shop-to-Earn companies will give the ILR a 1%-35% cash back on
purchases made through the Shop-to-Earn. The ILR office is using
the site to purchase office supplies and the board will review
the companies available and decide if we plan to pursue further
use of this site. The enrollment fee is $350 and an annual fee
of $69. There would be no additional costs to the ILR, only
dividend benefits. The board decided to dedicate 75% of these
monies be used to set up a marketing fund for the ILR.
Motion to
adjourn
at 10:18pm EDT: motion by Kathi, second by Mary Jo. Unanimous
approved.
Respectfully submitted,
Kristy Brown, ILR Secretary