ILR BOARD MINUTES
October 29, 2009

Meeting called to order at 8:03 EDT. Board Members: Mark Smith, Kathi McKinney, Bill Safreed, Mary Jo Miller, Kristy Brown and Registrar, Jan Wassink present.

 Approval of Minutes from September 28, 2009. Approved by email.

Affirmed the actions of the Governing Board on October 27, 2009. Motion by Bill, second by Mary Jo.  Motion passed unanimously.

Next Meeting:  Monday November 23, 2009, at 8pm EDT.

Registrar's Report:

1.       This meeting was held on GoToMeetings.com instead of the usual teleconferencing service.  GoToMeetings.com offers a free trial and the monthly service is less than the current service we are using. If the service works well, it will be used for the ILR-SD conference calls as well.

2.       Financial – the board reviewed and discussed the revenues and expenses of the ILR year-to-date.  The board also discussed expected revenues from renewals and strategic planning for 2010 and 2011.

3.       Facility Rental space – the 3^rd suite is still open and being shown to a few businesses, but no commitments made.

4.      Executive session to discuss employee scheduling and benefits.

ILR-SD:

1.        National Show Committee: no report           

2.       ILR Anniversary Show: the board emphasized the importance of an anniversary event in 2010 and discussed the feasibility of having an auction in conjunction with the event.

3.       Promotion of ILR-SD Shows: Kristy and Mary Jo have drafted a set of materials and letter to be sent out to all show superintendents showing the advantages of the ILR-SD. Materials will be sent to the office for distribution. A member has volunteered to pay the cost of copying and mailing to promote the ILR-SD.

4.       National show league: no report. 

5.       ILR-SD offering alpaca classes: no report.

6.       Programming: there was much discussion regarding ShowManager. We will be sending a letter to show superintendents telling them that we will provide a staff member to help superintendents set up their shows and be sure they are comfortable proceeding with the programming. We are currently charging a higher fee per animal if shows do not use ShowManager because of the added staff time. The board also reviewed ShowManager fees and discussed proposed fees for 2010. 

7.       Nominations for ILR-SD Committees: nominations have been received and Dar will send a list of questions for statements for candidates the first of next week and ballots one week later.

8.       ILR-SD Committees: the ILR board reviewed the activities of each committee and discussed the goals for each committee for 2010. 

Old Business:

1.        ILR Incentive Fund (ILR-IF): payouts will be sent out mid-November.

2.       ILR Universal Awards Program (ILR-UAP): the board reviewed a preliminary template for awards certificates. 

3.       DNA requirements on new registrations: it was suggested to send out an e-bulletin asking for membership input on requiring DNA be submitted, but not processed, for registrations beginning June 2010.

1.       The purchase of a fireproof safe was tabled and the registrar offered the use of his personal safe for this purpose.

2.       Tabled further discussion on a microchip dealership until January 2010.

New Business:

1.        Shop to Earn promotion: Jan will prepare a promotional document to encourage members to use the Shop-to-Earn website. A percentage of proceeds will go to the ILR, ILR-SD and a new marketing campaign to market llamas in general!

2.       Cooperative effort with Camelid Quarterly: Jan was contacted by Peter Risko from Camelid Quarterly to work together to develop a promotional directory. There was discussion of working with Camelid Quarterly, American Livestock and Llama Life II. Jan will contact Peter Risko for more details on publication dates and more information on his distribution for his magazine. Jan will also contact the other two publications regarding future cooperative efforts with them.

3.       Llama Calendar fund raiser: a member proposed publishing a calendar featuring good photographs of llamas. The ILR would provide the photos and promote the calendar and reap the profits from calendar sales. The idea is interesting and warrants further investigation. The calendar companies are currently setting up 2011 calendars, so it would likely be 2012 before it would be available.

Motion to adjourn at 11:22pm EDT: motion by Mary Jo, second by Kathi. Unanimously approved.

Respectfully submitted,

Kristy Brown, ILR Secretary