ILR BOARD MINUTES
November 23, 2009

Meeting called to order at 8:07 EST. Board Members: Mark Smith, Kathi McKinney, Bill Safreed, Mary Jo Miller, Kristy Brown and Registrar, Jan Wassink present. 

Approval of Minutes from October 28, 2009. Approved by email.

Next Meeting: Monday, December 21, 2009, at 8pm EDT.

Registrar's Report:

1.       Financial – Jan summarized the financials for October, 2009. Memberships are beginning to come in now in November and December. An email was sent to all persons doing business with the ILR in 2008 & 2009. Those that do not reply will be sent a paper membership packet. Registrations have increased for October.

2.      Facility Rental space – the 3^rd suite is still open and being shown to a few businesses, but no commitments made.

3.      Executive session to discuss employee holiday packages and scheduling for December.

4.      The office will be closed from Dec 24, 2009 until January 4, 2010 to allow the staff time to spend with their families over the holidays. We appreciate the sacrifices they have made to help keep the office running smoothly during these tough economic times.

5.      Shop-to-Earn promotion: the board discussed their personal use of STE and ways to continue to promote to the llama community.

ILR-SD:

1.       Membership packets and committee elections have been sent out to all members.

2.       National Show Committee: the committee recommended multiple anniversary events rather than a single show. A set of criterion will be developed to allow automatic qualification for the first national finals show in 2011.

3.       ILR Anniversary Show: as stated above, there will be four to six anniversary shows to celebrate the ILR 25^th Anniversary. The board will investigate “thank you” gifts for those participating and promotions for the host shows. 

4.       Promotion of ILR-SD Shows: letters to state fairs and show superintendents will go out the first week of December. The promotions and marketing committee is inactive at the moment and will begin full function in 2010.

Old Business:

1.        ILR Incentive Fund (ILR-IF): payouts will be sent out before Christmas.

2.       ILR Universal Awards Program (ILR-UAP): the board reviewed a preliminary template for awards certificates. 

New Business:

1.        Tentative Date for ILR Face-to-Face will be the week of June 21, 2010, or July 14, 2010.

2.       GoToMeetings.com has worked very well during the 30 days trial period and the board will implement it as the primary method for teleconferences. The estimated savings will be over $1,500 per year versus the existing service. Jan will sign us up for the monthly plan for the next twelve months.

Motion to adjourn at 9:47 pm EST: motion by Mary Jo, second by Kathi. Unanimously approved.

Respectfully submitted,

Kristy Brown, ILR Secretary