ILR BOARD MINUTES
January 21, 2010

Meeting called to order at 7:05 EST. Board Members: Mark Smith, Kathi McKinney, Bill Safreed, Mary Jo Miller, Kristy Brown and Registrar, Jan Wassink present. 

Approval of minutes from December 21, 2010 – approved by email and posted.

Approval of Actions of the Governing Board on January 19, 2010. Motion by Mary Jo, second by Bill.  Motion passed unanimously.

Next Meeting: Thursday, February 25, 2010, at 8pm EST.

Registrars Report: 

1.       The financials for 2009 are not finalized and will be sent out to the board within two weeks.

2.       E-bulletin topics and schedule were discussed. New headers will be developed for the Show Division and Shop-to-Earn to distinguish those bulletins from the Registry news. The subject line in the email also indicates what news is highlighted in the bulletin. The plan will be to send out information as rapidly as possible.

3.       Rental facility space: one of the rental suites is still vacant. There have been several inquiries regarding price for the space and a few tours. One party expressed interest in the space but zoning issues prohibit them from being able to utilize the facility.

4.       The board went into executive session to discuss employee scheduling and benefits.

5.       Programming priorities: Jan has been working with Allen and Paul regarding the programming priorities that were discussed at the Face-to-Face and they are being implemented.

6.       On-Line Sales Catalog – the board discussed having an Anniversary Special Pricing for use of the ILR On-Line Sales Catalog. The board decided on a special 2010 will be $150 if the auction sets the sale site up on their own regardless of the size of the sale. If the auction prefers that the ILR input the information, there will be a fee of $10 per head. The board will contact the Celebration Event, The Cascade Sale, The Ozark Classic Sale, the LFA sale and a private farm sale to make them aware of this special 2010 price. An email will be sent out to the membership once these individual sales have been contacted.

7.       ILR Booth at Celebration Event – Jan has represented the ILR at the Celebration Event in the past. The board decided to send Jan again to represent the ILR and the ILR-SD at the Event.  The board discussed possible Fund Raising events for the Celebration. 

8.       ILR Board Face-to-Face: the board set a tentative date for the F-2-F for July 15-17. Dar will check on motel availability and the board will investigate airfare prices for their individual locations.

9.       ILR Insurance – we will be adding a $1,000,000 umbrella package to our insurance renewal.

10.   Anniversary Registration Stickers –

11.   Dar has ordered the 25^th Anniversary stickers for ILR registrations certificates as that we discussed at the ILR Face-to-Face.  The stickers will be applied to all registration certificates issued in 2010. The ILR Board does not now, nor have we ever, had the intention of utilizing any stickers to designate anything for the ILR-SD.  The ILR-SD will print the awards system on the certificates and reissue them.  ILR-UAP and ILR-IF utilize a logo printed on the certificate.  These decisions were all made in July at the Face-to-Face and have been implemented as programming has been developed.

ILR-SD: 

1.       E-bulletins as discussed above. 

2.       Judges committee vacancy – Mark will contact Ed Bender, the second place candidate, about filling the vacancy.

3.       National Show Committee – Qualification requirements for the 2011 National Finals. Mary Jo has been in contact with the Kansas City Royal and we are still awaiting their board decision to  host our National Finals in 2011. The committee members are investigating alternative venues, dates and prices and will report to the Governing Board at the February meeting.

4.        Anniversary Shows – the board discussed additional venues for Anniversary Shows.

5.       Letters to Show Superintendents – the board reviewed the documents being sent out.

6.       Judges fees for ILR-SD judges that do not own llamas – currently, apprentices are required to be ILR-SD members. A motion was made that ILR-SD dues be reduced to the ILR member fee ($35) for judges that have paid their judges fee but they do not own any llamas. Motion by Mary Jo, second by Kathi. Motion passed unanimously.

7.       Combined Award – the board discussed the final implementation of issuing combined awards for points from other show associations prior to the existence of the ILR-SD. The 2009 ILR-SD points will be combined with the points entered into the UAP Log for points prior to and including 2008 in other show associations.

New Business:

1.       The ILR registrar received a request from a member for certificates to be issues that are marked on the back “Not Valid For Transfer.” The member wants to use these for display purposes. The board agreed to send these and they will be sent to them for the cost of reissuing the certificate.

2.       Nominating Committee for 2010. The board agreed on Barb Baker to chair the committee. She will be sent a letter outlining the expectations of the nominating committee. Jan will contact Barb and ask her to select her committee and contact the ILR Board.

3.       International Camelid Institute has requested a link be placed to their website. The board felt this was an appropriate link to be added to the “Llama Organization” page.

4.       Request from a member for tax returns for the ILR. Jan will prepare a package for the board to approve and will provide the required public information as requested.

The board went into executive session to discuss member concerns.

Motion to adjourn at 10:33pm EDT:  Motion by Mary Jo, second by Kathi. Unanimously approved.

Respectfully submitted,  

Kristy Brown, ILR Secretary