ILR BOARD MINUTES
Face-toFace Meeting
July 15-17, 2010
July 15
Meeting
called to order
at 8:07 MDT. Board members Mark Smith, Bill Safreed, Mary Jo
Miller, Kristy Brown, Kathi
McKinney and Registrar Jan Wassink present.
Discussion
of the Five-Year Vision of the Registry
the board discussed the trends in the pedigreed livestock
industry to where registrations fees alone cannot support the
registries. The board gave projections where they would like to
see the ILR and what the ILR can offer to the membership in five
years.
ILR Show
Division
1.
Governing
Board and Committees
The board reviewed the format of how the Show Division has
developed and functioned.
2.
National
Finals Show
The
board discussed the five venues that were investigated and will
make a recommendation to the Show Division Governing Board. The
board also discussed how to select judges for the National Show:
the board will recommend to the governing board that we select a
single judge for halter and fleece, and two judges for
performance. The judges committee can assemble a list of
qualified judges and let the membership vote for the judges.
This concept is in line with how other livestock species judge
their national events, dramatically lowers cost for the event
and gives the membership more input in their national event.
Norris Berg, the National Show superintendent for 2011, will be
included in the selection for judges.
3.
Superintendents email list
There has been a request for an email group list and this can
be facilitated through the office. A moderator for the list will
need to be assigned.
4.
Sponsorships
The
model set by the Anniversary Shows for national level
sponsorship will be used to promote the National Show in 2011
and to develop a series of featured shows for 2012.
5.
Points
Calculation Chart
The board reviewed the classes that receive points in the ILR
Show Division.
6.
Accepting
placings from Open Shows
A motion was made by Mary Jo to accept placements in
open shows for ILR-SD points provided an ILR-SD approved judge
was used. No second was made and after much discussion, the
motion was withdrawn. The ILR-UAP (Universal Awards Program) is
already an ILR program that tracks points for all non-ILR
sanctioned events and because of this program, ILR members
participating in the event are receiving credit.
7.
On-line
survey for ILR-SD judges, shows and seminars The board discussed developing a communications
form that could be automatically emailed to exhibitors that
participate in an ILR-SD show or education/training seminar.
Feedback would then be shared with the sponsor of the event.
8.
Judges
Education and Refresher Seminar
There were 17 participants, including 8 judges receiving
permanent certification and three new apprentice judges, and six
breeders for education purposes. Beth Myers submitted the
expenses for the event held at her farm. Motion to
approve reimbursement of submitted expenses by Kathi, second by
Mary Jo. Motion passed unanimously. A profit of $344.38 was
netted on the event.
9.
Fleece
judging points distribution
Due to several member requests/concerns, the materials
provided in the guidelines manual for the halter and performance
committee versus the fleece committee, the board felt that there
was very little information provided in the guidelines to help
exhibitors understand how they are being judged in fleece
classes. This information will give exhibitors information to
decide what fleeces to enter in show. The board will request the
fleece committee provide more complete explanations of the
scoring categories to be printed in the guidebook.
10.
Forms and
Training Materials
The board reviewed the materials used for the guidelines
manual, judging forms needed to manage shows and training
materials used at education seminars. The board feels it is very
important that these materials be in the possession of the
office for continuity as the committees/instructors change over
time.
11.
ILR Show
Division adding an Alpaca Division The board has received several request/concerns
for adding alpaca halter classes for the ILR Show Division. The
topic will be presented to the Governing Board and if approved,
an email will be sent to ask for volunteers for a committee.
ILR
Universal Awards Program
1.
Certificate of Distinction
The board discussed adding an additional level of recognition
to the awards system for UAP and ILR-SD. The new level would be
Certificate of Distinction and would be awarded after achieving
100 points motion to approve for UAP awards by Mary Jo,
second by Bill. Motion passed unanimously. The concept will be
brought to the Governing Board to incorporate for the ILR-SD
awards.
2.
2009 Top
Ten
the Top Ten are posted and we will send an eBlast of the Top
Ten category winners for 2009 as well as issuing certificates.
Awards for 2010 were discussed.
ILR
Incentive Fund Program
1.
Enrollment
in the ILR-IF has increased over 50% for 2010. No changes in the
program were made.
Development of Youth Program
1.
The board
discussed how other species have developed their youth programs
including the sheep youth futurity associations and dairy loan
programs. A Youth Llama Futurity Program will be developed for
geldingsthis program will be developed to promote youth as well
as marketing for the ILR.
Championship Awards on Certificates
1.
Several
members have requested ILR-Show Division and ILR-UAP champions
be designated on the ILR certificates. Motion by Mary Jo,
second by Kristy. Motion passed unanimously. The board reviewed
the setup of the certificates and decided to put a designation
next to the name of the animal. These designations will be made
on all generations. This will be effective when the programming
is completed.
Registrar
report
1.
The board
toured the commercial rental space in the ILR building and met
all the renters. The current market value of the ILR building
has been estimated at $500,000. The building was purchased in
2001 for $277,000 and the mortgage was paid off the following
year, allowing the ILR office to function rent free. The
commercial space in the building generates approximately $40,000
per year for the ILR.
2.
Jan
reviewed the collection actions against a former tenant and the
status of that action.
ILR 2010
Annual Meeting
The
board discussed holding the annual meeting in conjunction with
one of the anniversary shows. In the past, the meeting has been
held during the LFA, LANA and ALSA national events. Mary Jo will
ask the KLAA group if they would be willing to provide a time
slot for us to hold the annual meeting during the North American
Anniversary Show, November 5-7, 2010. As done in the past, the
ILR board would offer a $125 donation to KLAA to be used for
this event. Details on the Annual Meeting will be sent out if we
receive approval from KLAA.
Motion to adjourn for the day by Kristy, second by Kat.
Motion passed unanimously.
Meeting
adjourned at
5:02pm MDT.
July 16
Meeting
called to order
at 8:02 MDT. Board members Mark Smith, Bill Safreed, Mary Jo
Miller, Kristy Brown, Kathi McKinney and Registrar Jan Wassink
present.
Executive
Session
the board went into executive session to discuss employee
wages and compensation, lease agreements for commercial suite
tenants, screening applications and to discuss member concerns
and petitions.
Registrar
Report:
1.
ILR
Financial report The board and registrar reviewed the
financials for the first half of the year. The first two
quarters of 2010 have shown a profit as compared to 2009.
2.
ILR-SD
Financial report the board reviewed the actual costs/expenses
as compared to the budget. The Show Division has generated well
over 50% of their budget for the first half of the year.
3.
Insurance
Review Bill reviewed the current insurance policy for the ILR.
The building is currently insured for $821,000 and contents
insured for $32,000. The motion was made to increase the
business personal property insurance to $75,000 by Kathi, second
by Bill. Motion passed unanimously. Bill recommended that Jan
investigate if ordinance or laws coverage (code upgrade)
insurance is included in the business owner package enhancement
endorsement.
New
Business:
1.
Credit
Card Courtesy Fee
the ILR has always accepted credit cards as payment on member
accounts. The board discussed how other llama related businesses
(auctions, insurance, etc) have incorporated the use of credit
cards. Jan will review the number of transactions per week paid
by credit card. Topic tabled until August meeting.
2.
Elections
a.
President
Mary Jo nominated by Bill, second by Kathi unanimous
approval
b.
Vice-president Bill nominated by Mary Jo, second by Kristy
unanimous approval
c.
Secretary
to remain as Kristy, motion by Kathi, second by Bill unanimous
approval
d.
Treasurer
to remain as Kathi, motion by Kristy second by Mary Jo
unanimous approval
e.
Member at
Large Mark Smith
3.
Camelid
Companion Certification (CCC)
The board reviewed the names submitted by Jim Krowka and
received by board members that have been interested in
participating on the CCC Focus Group. All names received were
approved. The initial CCC Focus Group will include Jim Krowka,
Linda Hayes, Gary Kauffman, Donna Moore (IN), Rezina Zeiler,
Anne Sheeter, Lisa Wolfe and Gwen Ingram. All ILR Member are
welcome to join the Focus Group. An email list will be developed
for contact. The board will accept the initial CCC Rules as
presented by the ILR-SD Performance Committee and the CCC is no
longer a part of the ILR Show Division. It will function as an
ILR program like the ILR-UAP and ILR-IF. The CCC Focus Group
will need to develop a system to approve evaluators. An
eBulletin will be developed to inform the membership of the new
ILR CCC Program and invite them to participate in the CCC Focus
Group.
4.
The ILR
Board received a request from LOWS for an article about the
history of the ILR. Kristy and Kathi will prepare the
article.
5.
Marketing
Program
for the ILR
a.
Social
network marketing plan
We currently have over 300 friends on FaceBook. Jan prepared a
marketing plan to incorporate short articles published on online
sources that would link back to the ILR. The board discussed the
target markets. Jan will investigate the time and expense
necessary to implement this program.
b.
National
Conference
The topic is tabled, and will be readdressed in 2011.
c.
All
classified ads will be offered free to members
through the end of the year.
d.
Photo Ads
Free photo ads are included with membership and this is
underutilized. The board discussed ways to increase the usage of
the program.
e.
Events
Calendar
The entire events calendar will be emailed monthly. Currently,
we are only sending out the ILR-SD shows monthly. We will offer
one free photo ad to the superintendent or event coordinator as
they list their event on the website.
6.
The ILR
was invited to join the list of organizations supporting the
Veterinary Medical Loan Repayment Program. The program
allows large animal veterinarians to have their tuition forgiven
if they fulfill a set of post graduation employment
requirements. The board already approved this support by email
and Jan will contact the AVMA to add us to the list of
supporting livestock organizations. This is a pledge of support
of the concept, not a monetary donation.
7.
Programming Priorities
The board discussed the areas that need additional programming
and prioritized the order for them to be developed.
Old
Business:
1.
Calendar
Sales
Jan and Kristy will investigate publishing companies and will
assemble a group of photos for review.
2.
eBulletins
programming will be developed to give members the option to opt
out of receiving the eBulletins on their account page. This will
be announced to the membership when it is completed. The board
also listed several new topics for eBulletins to be sent out.
Motion to Adjourn by Kathi, second by Bill. Motion passed
unanimously.
Meeting
adjourned at
4:52pm.
July 17
Meeting
called to order
at 8:07 MDT. Board members Mark Smith, Bill Safreed, Mary Jo
Miller, Kristy Brown, Kathi McKinney and Registrar Jan Wassink
present.
The board
reviewed the five-year goals the board has established
and the list of priorities.
Kids
Coloring Contest
The board and the staff voted on the pictures and the winners
were announced and will be posted on the website and distributed
in an eBulletin. A prize will be sent to the winner in each
category.
ILR Show
Division continued:
1.
Name
change for National Finals Show The board discussed
selecting an alternate name for the National Finals Show to give
the show a unique, distinct identifier that would not be
confused with other llama events. The board made a few
suggestions and will forward them to the Governing Board.
2.
Show
Dedication
The board discussed recognizing a person that has made a
significant contribution to the species and to the industry. The
board selected the dedication for the 2011 event and it will be
announced at the first national show.
3.
Apprenticeships
The board has received several concerns raised about
apprenticeships at shows with a large number of animals and
limited arena availability. This decision was made to assure the
apprentices receive an appropriate educational experience. If a
show size grows beyond anticipated size and arena time is
limited, the judge and show superintendent would have the
discretion to cancel an apprenticeship. This also ensures the
exhibitors receive the judges full attention when time is
limited.
Motion to approve minutes from July 15 and 16, 2010
motion by Mary Jo, second by Kathi. Motion passed unanimously.
Motion to approve ILF Annual Meeting minutes by Kathi,
second by Bill. Motion passed unanimously.
The board
continued discussions to develop the Youth Gelding Futurity
and will create an informational brochure. Jan will investigate
the computer programming needed to complete this program.
Motion to approve minutes from
July 17,
2010 motion by Mary Jo, second by Bill. Motion passed
unanimously.
Next ILR
Board meeting:
Tuesday July 29, 2010, after the ILR-SD Governing Board call.
Motion to adjourn by Mary Jo, second by Kathi. Motion
passed unanimously.
Meeting
adjourned at 11:48am MDT.
Respectfully submitted,
Kristy Brown, ILR Secretary