ILR BOARD MINUTES

December 19, 2001
8:00pm EDT

Meeting called to order at 12 Noon EST. Present: Karen Baum, Art Kennel, Jack Moore, Sally Rucker, Sally Taylor and Jan Wassink, Registrar.

Dan Goodyear joined the call to discuss government relations and the possible formation of a Government Relations Committee. There was active discussion regarding this topic with the ILR BOD. Dan left the call at 1:00 PM.

Motion: Art Kennel. Approve the minutes of the November 14, 2001, teleconference. Second: Sally Rucker. 5 Ayes.

Next teleconference will be, January 23, 2002, 12 Noon EST.

1. Registrar's Report
   Jan presented the Registrar’s Report, which included November cash flow, year-to-date cash flow and the remaining balance on the mortgage note for the Meridian building. Jan reported the results of the security inspection. The inspector recommended installation of motion detector lights, more secure doors and other minor improvements that should increase security at the building for ILR, as well as its tenants. The plan to build gable overhangs to divert the snow slide from in front of the doors has been changed to a more practical roof design. The new design will allow the snow to slide from the entire roof onto the parking lot where it can be easily plowed with the rest of the area.
2. Employee Compensation
   The Board of Directors discussed employee compensation. Motion: Jack Moore. Compensate the staff for extra work during the move to the new building. Second. Sally Rucker. 5 Ayes. Motion: Sally Taylor. Give Christmas bonuses to the ILR staff based on Jan’s recommendation. Second. Jack Moore. 5 Ayes. Motion: Jack Moore. Give all hourly employees raises of 1% beginning January 1, 2002. Second. Sally Taylor. 5 Ayes.
3. Photocopier Replacement
   Jan reported the office needs a new copy machine. He is looking into copy machines which could do multiple functions and save time as well as outside copy/printing costs. He will give a further report on a machine the office is using on a trial basis next month once the staff has had time to work with the machine they are testing. He will make projections on how much work could save in outside printing jobs.
4. ILA Dissolution
   ally Rucker reported on the vote by ILA members to dissolve according to their bylaws.
5. Government Relations Committee
   Discussion of the Government Relations Committee (GRC). Now that ILA has formally dissolved, the ILR BOD felt it was appropriate to proceed with the establishment of a Government Relations Committee. Motion: Sally Rucker. The ILR BOD will request Dan Goodyear to assume the responsibility to develop a working format for The ILR Government Relations Committee to be comprised of approximately five members. The committee will be charged with the goals, including but not limited to, formulating; a vision statement, mission statement, plan for immediate action, funding and budget. Karen Baum, as treasurer of ILR will serve as liaison from the ILR BOD to the GRC. Second. Jack Moore. 5 Ayes. Jack recommends for the BOD to review the recommended format following its presentation.
6. GRC Donation
   The first donation to the GRC was received at the Registry office. The member making the donation requested the monies be earmarked for government relations functions. The ILR BOD has established a separate fund to accept donations from the membership for the GRC function.
7. Option for ARI to purchase software
   Motion. Sally Rucker. Approve the request from ARI to extend the purchase option for the ARI software. Second. Art Kennel. 5 Ayes.
8. ILReport - Schedule and Advertising
   There was discussion of the upcoming ILReport and the notification by e-mail to ILR members to remind them about the advertising. The ILReport is scheduled for publication in late January.

Motion: Jack Moore. Adjourn meeting. Second. Art Kennel. 5 Ayes

Meeting adjourned 3:10 PM EST.

Respectfully submitted,
Sally Taylor
Secretary