ILR BOARD MINUTES

February 27, 2002
12:03 EST

Meeting was called to order at 12:03 EST by President Sally Rucker.

Present: Karen Baum, Art Kennel, Jack Moore, Sally Rucker, Sally Taylor and Jan Wassink, Registrar.

Motion: Karen Baum. Approve the minutes of the January 23, 2002, meeting as revised. Second Jack Moore. 4 Ayes. Sally Rucker abstained since she was not able to attend the last meeting.

The next ILR/BOD teleconference meeting will be March 20, 2002, at 12 Noon EST.
  1. ILR Locator Renewal Notices
    The ILR web-site renewals are now due for 2002. The listings are $40 for the initial listing and $10 for each additional listing per member. Alan will be sending out reminders for the renewals.
  2. Registrar's Report
    Jan presented the Registrar’s Report including the financial report for the year-to-date and comparison with last year.
  3. Contingency Fund
    The BOD reviewed and then renewed its commitment to continue to build the contingency fund and will do so from revenues generated by The Registry. Motion: Sally Rucker. Make a $25,000.00 transfer to the contingency fund. Second: Art Kennel. 5 Ayes.
  4. Promissory Note Payment
    The promissory note for the Meridian building has been paid off. ILR now owns the building free and clear. The canopy to cover the entryways is under construction. Jan will look into the cost of insurance, security and sprinkler system and report to the Board next month. Jan explained the need to have a storage building to store miscellaneous tools and files and records. The cost for a 10’ x 16’ storage shed would be $1700. We are now paying $40 per month for a 10’ x 20’ storage unit. Motion: Sally Taylor. Purchase a storage shed for seldom used records and miscellaneous storage for ILR. Second: Jack Moore. 5 Ayes
  5. Annual Meeting
    The Annual Meeting will be in June and the dates will be decided in the next few days.
  6. Streamlining Bar Code and In-house Processing
    Jan explained the progress underway to simplify the bar-code process. He and Alan are working on streamlining the process and a full explanation will be forthcoming. The office is working toward a three day in-house turn around time for registrations.
  7. 2002 Budget Review
    The 2002 budget will be reviewed by each board member. The BOD will discuss the budget in detail next meeting.
  8. Election of Directors Article
    Jack Moore will work with Jan regarding an article on the process to elect directors to the ILR Board.
  9. Membership Dues Proposal
    The Board will review the press release issued last June regarding the proposal of membership dues. Further discussion will be held next meeting.
  10. ILR Government Relations Committee
    There was discussion regarding the ILR Government Relations Committee. The GRC sent a proposed Mission Statement and a proposed budget for review. Karen will take our thoughts and suggestions back to the GRC and report back to the ILR BOD next meeting.
  11. ILR Board
    Motion: Karen Baum. The International Llama Foundation, (ILF) Board of Directors and officers will be the same as those for ILR for the year 2002. Second: Sally Rucker. 5 Ayes
  12. Second-Generation Screening
    Discussion of second-generation screening. Motion: Jack Moore. Drop second-generation screening effective immediately. Second: Karen Baum. 5 Ayes. There was discussion of screening in country of origin. Those rules will not change.
  13. ILReport
    The ILReport has been well received. Jan presented the expense and income for this issue.

Motion: Karen Baum. Adjourn meeting. Second: Sally Rucker. 5 Ayes Meeting adjourned at 3:10 PM EST.

Respectfully submitted,
Sally Taylor
ILR Secretary