ILR BOARD MINUTES

CONFERENCE CALL
January, 21, 1998
12 Noon EST

Present: Fred Bauer, Barbara Carlomagno, Sally German-Rucker, Kathi McKinney, Jack Moore,    Jan Wassink (Registrar), Kathy Bicknell (taking minutes).

An executive session was called to order at 12 noon EST.

Executive session was adjourned at 2:15 p.m. and Kathy Bicknell and Jan Wassink joined the call.

Date and time for the next call was set for Wednesday, February 18, 1998 at 12 noon EST.

1. Approval of Minutes
    A. Motion to approve minutes of September 10, 1997 was made by Jack and seconded by Kathi. Vote: 5-0. Motion to approve minutes of September 24, 1997 with corrections made by Sally and seconded by Kathi. Vote 5-0. Motion to approve minutes of October 7, 1997 made by Jack and seconded by Kathi. Vote 5-0.

2. Registrar's Report
    A. Discussed during executive session. No action items.

3. Gift for Nancy Calhoun
    A. Motion made by Kathi and seconded by Barbara to give a Recognition of Service Award to outgoing board members. Vote: 5-0. Sally will purchase the gift.

4. Llama Symposium
    A. All board members will attend and arrive early Wednesday evening in order to hold a face-to-face ILR Board Meeting.

5. Communications
    A. BOD will meet with the ILA at Llama Symposium. Barbara and Sally will make arrangements.
    B. Discussed ILA's proposal that we hold our Annual Meeting at the ILA conference in June. Will discuss further at meeting with ILA.
    C. Canadian Llama Association - no new information or correspondence.
    D. ARI - no contact.

6. Board of Directors
    A. Jack and Fred reported on the proposed charge for a new committee on ART (Advanced Reproductive Technologies). Discussion followed and the charge will be further revised by Jack and Fred. Suggestions for committee members will be forwarded to Barbara.
    B. ILReport topic suggestion. Motion made by Barbara that the ILR accept all microchips that comply with the current standards of the International Standards Organization (Destron, Avid, Trovan, etc.) as long as they are readable with universal readers. The motion was seconded by Kathi. Vote: 5-0. Barbara will speak individually to assign topics for the report.
    C. Jack withdrew his request to visit the office in Montana.

7. Committees
    A. Update on Nominating Committee given by Barb.
    B. ART Committee tabled.
    C. New Screening Committee tabled.

8. Employee Compensation
    A. Motion to raise $8/hour wages to $8.50 and a raise to $7/hour for Tara as per the Registrar's request made by Jack and seconded by Kathi. Vote: 4 yes, 1 no (Fred Bauer). Motion to give Alan Schmautz a $2500/year raise as promised when he was hired made by Kathi and seconded by Jack. Vote 5-0.     
    B. Hourly employee raises will be effective January 16, 1998 and the salaried employee's wage will be effective January 1, 1998.
    C.The Board approved the following paid holidays: New Years Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving, and Christmas. Vote 4 yes - 1 no (Fed Bauer)
    D. The Board suggested that the Registrar begin collecting information on health insurance for employees and contact the Montana State Insurance Commissioner to see what is available and which laws may apply.

9. Tabled from December 10
    A. Sally requested that Alan Schmautz be on the Advertising Committee.
    B. Jan will attend the National Pedigree Livestock Council, May 6-9.
    C. ILR Mission Statement tabled until the face-to-face meeting.

10. Additional workstation - tabled until budget finalized.

11. Hard Drive
    A. Motion made to allow the Registrar to purchase a Hard Drive for no more that $1000 made by Kathi and seconded by Barbara. Vote: 4 yes, Fred abstained.

Call ended 5:55 p.m.

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