ILR BOARD MINUTES

January 23, 2002
8:00pm EDT

Meeting called to order by Jack Moore, Vice President, at 12:00 Noon, EST. Present: Karen Baum, Art Kennel, Jack Moore, Sally Taylor and Jan Wassink, Registrar. Sally Rucker had an emergency and couldn’t attend.

Motion: Karen Baum. Approve minutes of the December 19, 2001, meeting. Second: Art Kennel. 4 Ayes.

Next teleconference meeting will be February 27, 2002, at 12 Noon EST.

  1. Registrar's Report
    Jan led the discussion for the Registrar’s Report explaining the 2001 cash flow and 2001 balance sheet. The update for the Meridian building included the security report and recommendations for improvements. The security upgrades will be done gradually over the next few months.
  2. Building Promissory Note
    The BOD discussed paying off the promissory note for the Meridian building. Given the low rate of interest on our money market account it seemed prudent to invest the money in that account into the building and eliminate the interest being paid out on the building loan. Motion: Karen Baum. Pay off promissory note on the Meridian building. Second: Art Kennel. 4 Ayes.
  3. Building Insurance
    There was discussion regarding the insurance premiums on the Meridian building and whether it was more prudent to pay for insurance for replacement cost over actual value. The Board of Directors agreed to insure the building for the current appraised value. Jan will also investigate the costs involved with the construction of a firewall and/or sprinkler system for the ILR section of the Meridian building. He will also compare any difference in cost of insurance premiums if these systems were in place. He will report back to the BOD with his findings.
  4. Digital Imager
    Jan explained the advantages of the scanner/printer that is currently being used in the office on a trial basis. Jan feels this unit will fill the needs of the office for the next five years. Motion: Sally Taylor. Jan is authorized to purchase the Sharp Digital Imager and Scanner currently being tested in the ILR office. Second: Karen Baum. 4 Ayes.
  5. Government Relations Committee Report
    The only committee report was from the new Government Relations Committee. Karen reported that the committee is working on the foundation for communications for the GRC at this point. There has not been an actual meeting for the GRC. The BOD felt it was important for the GRC to have an initial teleconference call. The main purpose for this call would be to help establish communications between members of this committee. The personal contact on the telephone will allow the members of the committee to get to know one another and to establish a line of communication that will enable the committee to function smoothly. Karen will try to schedule the call before the February BOD meeting and will report back to the ILR/BOD at the next meeting.
  6. Llamas of MN Auction
    Art Kennel reported that Llamas of Minnesota auctioned off several ILA items and donated the proceeds to the Government Relations Committee.
  7. ILA Memorabilia Distribution
    The remaining ILA memorabilia is being dispersed from the ILR storage unit. ILA will pay any balance on their contract for services from ILR. Glen Pfefferkorn has agreed to act as agent for the ILF. Any funds that remain in ILA after the final dissolution will be transferred to ILF.
  8. ILR Web Links and Materials Access
    The Board approved the use of links from other organizations to the ILR web site so people can access the former ILA brochures. It was felt that the brochures are designed for education of the public and should be readily available to anyone who wants them. Jan recommended that the brochure content should remain the property of ILR to enable us to make revisions as needed.
  9. ILA Education Brochures to be Posted on ILR Web Site
    The BOD granted approval for posting of the former ILA educational brochures on web sites of other llama organizations. Jan recommened, and the BOD agreed that the brochure content must remain the property of ILR. Revisions to these brochures will be on-going. Jan also mentioned the possibility of having reciprocal links to other llama organization web pages, and suggested this be handled on a case by case basis.
  10. On-line Registration
    The software designers are nearly finished with the on-line registration software. Alan and Jan are working with the software creators to facilitate this project.
  11. ILReport
    The ILReport is at the printer and will be printed on Friday, January 25, 2002, and mailed about the first of February. It will also be posted on the web in a format that can be printed.
  12. Annual Meeting Scheduled
    The annual meeting is tentatively set for June 15, 2002, with the ILR/BOD face-to-face meeting June 14 through 16, 2002 in Kalispell, MT. Jack will contact the suggested chairperson of the Nominations Committee to ask if she is willing to serve in this capacity.
  13. Second Generation Screening
    There was discussion of the rules for second generation screening. Motion: Art Kennel. Table the review of 2nd generation screening until next meeting when the full board is present. Second: Karen Baum. 4 Ayes.
  14. Visit from ARI Representatives
    Representatives from alpaca owners will be visiting the ILR office in late March.

Meeting adjourned at 2:11 PM EST.

Respectfully submitted,
Sally Taylor
Secretary