ILR BOARD MINUTES
ILR Annual
Meeting
July 17,
2002
12:07 PM EDT
The ILR/BOD teleconference meeting was called to order at 12:07 PM EDT, by President Sally Rucker. Present: Karen Baum, Art Kennel, Jack Moore, Sally Rucker, Sally Taylor and Jan Wassink, Registrar.
Motion: Sally Rucker. Approve minutes of the June 4 and 5, 2002, face-to-face meeting. Second: Karen Baum. 5 Ayes
The next teleconference meeting of the ILR/BOD will be 12:00 noon EDT, August 28, 2002.
: Jan Wassink presented the Registrar’s report, which included the year-to-date cash flow and year-to-date balance sheet.1. Financial Report
2. Contingency Fund: In studying financial practices of livestock registries the BOD learned from The National Pedigree Livestock Council that they recommend a registry have a contingency fund sufficient to cover at least three years of its operating expense. One of the main incentives in the decision to purchase the ILR facility was to secure the equity in that property as a portion of the ILR contingency fund. The ILR/BOD has set a goal of having an additional $300,000.00 in savings to assure the financial security of ILR. Art Kennel suggested we publish a detailed financial and budget report which would include a full explanation of each category in the next ILReport. This article would include information on the contingency fund and the fiscal goals of ILR/BOD for the future.
3. Building Update: Jan reported that only a few minor projects are left to do on the building. Some trees have been planted and cooling fans in the attic and the sidewalks will be completed within the next month. We will postpone consideration of anything else until after registration and transfer income picks up again in the fall.
4. Membership Communication Committee Report: There was discussion about how to best distribute the, “I Want A Llama” brochure. Jan and Alan will work on some ideas to increase distribution of the IWAL brochure and pass them on to the Communication Committee for presentation on the August BOD call.
5. Government Relations Committee: The indemnity letter written by the committee as a response to the request in the Federal Register was mailed to USDA from the committee. Karen will work with Jan for a report for the next issue of the ILReport.
6. Public Educations Committee: Art Kennel explained that he has reviewed the educational brochures and suggests the original authors be contacted to update the brochures. Art asked each board member to suggest topics for additional brochures if they are needed.
7. ILReport: Jan made the suggestion that we move the ILReport publication dates to three times a year. Motion: Sally Taylor. The BOD accept Jan’s proposal to publish the ILReport three times a year beginning in 2003. Second: Karen Baum. 5 Ayes. Jan and Alan will work on the schedule and deadlines.
8. Nominations Committee: The BOD selected five members from a broad geographical background to comprise the 2003 Nominations Committee. Jan will call each of them to ask if they will be willing to serve on the committee. If any of the suggested members declines, Jan will contact the BOD for additional potential committee members.
Motion: Art Kennel adjourn meeting. Second: Karen Baum. 5 Ayes Meeting adjourned at 2:25 PM EDT.
Respectfully submitted,
Sally Taylor, Secretary