ANNUAL ILR FACE-TO-FACE MEETING
Qunicy, California
June 24,1999

Meeting called to order 8:30am PDT

Present: Barbara Carlomagno, Kathi Mc Kinney, Jack Moore, Sally Rucker, Sally Taylor and 39 ILR members. Jan was absent due to the death of his mother.

1. Election Results:
    2261 members voted. We were pleased by the increased participation of our members from approximately 1600 last year. Jack Moore was elected and Kay Patterson was the runner-up.

2. Treasurer's Report:
    Kathi explained that the Registry’s financial operation includes three separate accounts: the surcharge fund, the contingency fund, and the working capital fund.

3. ILR Publications
    The Directory is finished and work continues on the " I Want a LLama Book."

4. CLAA Recognition
    We announced the completion of our part of the mutual recognition agreement with the Canadian Llama Registry. They are awaiting approval by the Canadian government.

5. ILA-ILF
    The members present agreed unanimously that the ILR should remain independent from ILA and focus solely on registry functions.

Meeting adjourned. 10:00am

FACE-TO-FACE MEETING
Reno, Nevada
June 26.1999

Meeting called to order at 9:15am PDT

Present: Barbara Carlomongo, Kathi McKinney, Jack Moore, Sally Rucker, and Sally Taylor. Jan was absent due to the death of his mother.

The date for the next teleconference will be July 21, 1999 at 12:00 ET.

1. Minutes
    Jack motioned to approve the minutes of April 22, 1999 with changes. Sally T. seconded. 5 aye.

2. Staff Raises
    Kathy motioned to approve a raise as presented by Jan Wassink for the long-term hourly employees effective July 1st, 1999. Barbara seconded. 5 aye.

3. Long Range Financial Plan
Jan and Kathi will research and prepare a long-range projected income and financial plan for the operation of the Registry.

4. Return of Transfered Registrations
    The concept of a charge to defray the cost of this service was discussed. 60% of our members request the return of transferred certificates. This involves postage and labor cost to the registry. It was decided not to take any action at this time. The board was hesitant to cut services to members unless absolutely necessary.

5. Computer Purchase
    Jack moved to authorize the purchase of a laptop computer for office use, not to exceed $3000. Barbara seconded. 5 aye.

6. By Laws
    The BOD reviewed and amended the By Laws. Recommended changes will be presented to the members for a vote with the next ILR Report.

7. Face to Face
    A possible face to face was discussed for October 1999. It was decided that one was not necessary at this time, because the makeup of the BOD has not changed.

8. Contingency Fund
    Kathi moved that we add an additional $20,000 to the Contingency Fund, bringing the total to $120,000 at this time. These funds will be put into four CDs of $30,000 each with staggered maturity dates. Barbara seconded. 5 aye.

9. Jo Ann Mc Grath
    Kathi motioned that we insert "The 18 Things New Owners Need To Know" by Jo Ann McGrath in the "I Want A Llama Book" and on the web pages. The " I Want a Llama Book" will be included in all new member packets. Jack seconded. 5 aye.

10. "I Want a Llama Book"
    Kathi motioned that we provide the book to vendors, llama associations, auctions, etc. for distribution to prospective llama owners. Sally T. seconded. 5 ayes.

11. Mission Statement:
    Tabled until tomorrow so that the BOD could reflect upon it.

Meeting adjourned at 6:30pm

Meeting reconvened at 8:45am June 27, 1999

1. Mission Statement
    Developed and sent to Jan for approval at the July meeting.

2. Directory
    Jack motioned that additional copies of the Directory be made available to members for $15 and to non-members for $100 upon request. Barbara seconded.

5 aye
    Kathy motioned that we provide labels upon written request for a fee comparable to industry standards. Sorting will be an additional $30/hour, which is our standard research fee. Sally R. seconded. 5 aye.

3. Color Patterns
    Sally R. presented a new color, pattern and marking system for use in describing llamas on the certificate and in the data base. We are concentrating on simplicity, reliability and accuracy. She will mail a copy to each BOD member for them to test practical application in their own herds and to collect pictures to demonstrate each pattern. A final version is targeted for the August ILR Report.

4. Web Page
    BOD will review and write short paragraphs about packing, spinning, breeding, therapy, sheep guards, cart training, drill teams, etc. for new and prospective owners. We will edit the historical information page and front page. We will include the " 25 Most Frequently Asked Questions" by Sally Rucker, with pictures to be provided by Susan Ley.

5. The ILR Report
    The report will be targeted for August and will include: election report; color, pattern and marking system; reprinting of Policy Book; Mission Statement; Canadian agreement. Directory; LANA meeting; DNA; financial report; 1998 Profit and Loss; first two quarters financials for 1999; By Law Amendment vote; and Directory updates.

6. Canadian Proposal
    No reply from them yet; the work is all done on our end.

7. ALSA Proposal
    We have received no response to our letter of April 21, 1999 requesting more discussion and the need for research with an ALSA BOD member. No action taken.

8. Argentine Registry
    Sally Taylor reported on the very impressive and professional Argentinian multi-species registry which includes camelids. A copy of their promotional booklet has been donated to the office by Sally Taylor. She will correspond with them and thank them for the information.

9. Executive Session.