ILR BOARD MINUTES

Face-to-Face Meeting - June 29, 2001
West Coast Hotel
Kalispell, MT

Meeting called to order at 8:00 AM MDT. Present: Karen Baum, Kathi McKinney, Jack Moore, Sally Rucker, Sally Taylor, Jan Wassink, Registrar and Art Kennel Board member-elect.

  1. Approval of Minutes
    Minutes of yesterday’s meeting were reviewed. Corrections will be made and revised and resubmitted for approval on Saturday.
  2. Press Release for Proposed Membership Fee
    Sally T. will write a press release to explain the need to have a membership fee structure. The BOD will review this press release tomorrow before it is sent to the newsletters and magazines.
  3. Internet Voting Propsal
    Jack suggested we investigate the possibility of using the internet for voting in the annual election to reduce the high costs of mailing ballots.
  4. Petition Approval
    One petition was granted this month for a member who had tried for nearly two years to get signature from a dam owner who had not completed the transfer of ownership. The committee gave approval to the office to proceed with the registration.
  5. Committee Appointments
    There will be the following committees: Petitions Committee- Sally Rucker and Sally Taylor, Long Range Planning- Jack Moore, Chairman, Art Kennel, Karen Baum, Financial Planning-the ILR treasurer will be the chairperson, Kathi McKinney and Jan Wassink, Member Communications-Sally Rucker, Sally Taylor and Jan Wassink. The non-member communications committee will be web-based for the time being. Jack Moore mentioned that a new member in his area has enthusiastically volunteered to help with the web page design and will contact Alan to offer her assistance. Art Kennel and Karen propose a process to archive medical research articles. Allan Dewald will be asked to join this committee.
  6. Meningial Worm Study Report
    Art Kennel explained a project being undertaken by Dr. Levy at Purdue University to study serologic testing for meningial worm in camelids. The study is being administered by Morris Animal Foundation. Dr. Levy will require donation of llamas from western herds.

The meeting broke for lunch and the staff of the Registry office joined the BOD for lunch in the meeting room.

  1. Report from ILR Manager of Information Services
    Alan Schmautz joined the meeting after lunch to explain the computer programs currently being upgraded and improved by the ILR office. The most pressing computer related change in the Registry office has been designing a bar-coding system for DNA that is required the Veterinary Genetics Lab (VGL) at UC Davis.
    The process for DNA analysis and registration beginning August 1, 2001 will be as follows:

    For a new registration     - Owner will submit the application for registration to the Registry office along with the appropriate registration fee and current DNA analysis fee ($32.00. The application will be processed and an invoice for the registration will be returned along with a bar-code label for the blood sample to be taken for VGL, and a label for your records.

    The owner will then draw the blood sample, attach the bar-code label, and send the sample to VGL. The lab will complete the DNA analysis and send the report electronically to the Registry. If the report confirms parentage the Registry will send the registration certificate and DNA results to the member.

    For previously registered llamas     - Owner may write, call, fax or email the ILR to request DNA analysis on a particular llama. The Registry will bill the owners account and send the owner an invoice along with the bar-code label. The process is then the same as above. The invoice is due upon receipt.

    In both cases the ILR will forward the llama’s information to VGL, which will then be linked to the blood sample when it arrives at the lab.

    Alan also reported that the data retrieval for database searches by the members has been well received.
  2. Counter Offer on New Office Building
    The real estate agent returned with a counter offer on the building we looked at to house the ILR office. Motion: Sally Taylor; Accept the Buy/Sell counter offer from the seller of the office building at 11½ South Meridian, Kalispell, MT. Second; Sally Rucker 5 Aye.
  3. ILReport Articles
    Review of ILReport articles to be covered was discussed. The ILReport will contain industry advertising from members beginning in the 2002. Motion: Jack Moore; Advertising rates for the next issue of the ILReport be set at $45 business card size, $85 for a ¼page or $150 for a ½ page. Classified ads will be charged at the rate of $3.50 per line (30 character line). Second: Sally Taylor, 5 Ayes
  4. Scheduling of Next Meeting
    Next meeting of the ILR/BOD will be held by tele-conference call, July 25, 2001, 12 noon EDT.

Meeting adjourned 6:50PM MDT

Respectfully submitted,

Sally Taylor, Secretary