Meeting convened at 8:40 A.M. MDT

Present: Kathi McKinney, Karen Baum, Jack Moore, Sally Taylor, Sally Rucker, Jan Wassink and Barbara Carlomagno

Next meeting conference teleconference call July 12, 2000 10 A.M. EDT

1. Financial report
   Jan reported registrations are down a bit from last year with transfers nearly the same. We might need to survey the members to determine if this decline is due to less breeding or if there are other reasons.
2. Mission Statement
   The BOD reviewed our mission statement and focus of the BOD for upcoming year within scope of said mission statement
3. Overview of services
   Jan presented the"portal concept" and how ILR could expand services to become the "portal"for the industry. He suggests we review policies to make sure they are efficient and initiate a 3- 5 year plan to anticipate advances and opportunities for on-line registrations and other services to the membership. At this time about 50% of the photos have been scanned and are being stored on CDs. There is also CD back-up of all data that is stored off premises for fire protection.
4. Approval of Minutes of 3/29/00, 4/13/00 and 5/16/00
   Motion to approve minutes, Jack Moore, Second Sally Taylor 5 ayes
5. Contingency Fund
   Kathi learned at the NPLC meeting that the registry industry standard is to have a fund equal to one year’s annual gross income. For The Registry this amount would be approximately $600,000. Kathi recommends our goal for end of 2000 should be to build our contingency fund to $200,000. The possibility was discussed that the interest earned by this investment could be used to enhance member services. Motion Jack Moore: Increase contingency fund to $200,000 by 12/31/00 Second by Karen Baum. 5 Ayes
6. Special Services
   BOD discussed the concept of special projects being financially self-supporting. For example, the I Want a Llama booklet was paid for by sponsors, the ILR web site could be paid for by advertisers. This gives ILR a way to expand into projects without using membership funds. BOD agrees that Jan should continue to explore the possibilities of different projects under this concept.
7. Enhanced Certificate
   Initial discussion of enhanced certificate pros and cons. Suggestion was made to survey the membership regarding their interest in a special certificate which would reflect verification of sire and dam by bloodtyping/DNA. This would be strictly an incentive program. Further discussion and member input will be invited.
8. Identification photo for certificate
   We are continuing to explore the possibility of putting a color photograph on the registration certificate. We need to determine the cost of computer equipment necessary, especially a photographic printer. The cost of a new commercial color laser printer has come down to about $10,000.00. Jan is doing a cost analysis to determine additional handling costs for this service.
9. Mailing lists
   ILR office is working on the development and maintenance of mailing lists for other groups and individuals.
10. Web site listing: Motion Sally Rucker
    ILR will offer listings on ILR web pages to members for an annual fee of $50.00. We will also offer llama related commercial listings for an annual fee of $100.00. A link to individual web pages is available if requested. This service will be available July 1, 2000. Second Kathi 5 ayes
11. Rescue llamas
    Request has been received by ILR office to register rescued llamas. While the BOD is sympathetic to the issue of rescued llamas we feel the only equitable solution to this problem is to screen the rescued llamas under the same rules that apply to any llama without two registered parents.
12. Llama Link
    Llama Link owner,Ted McKain has offered to sell Llama Link to ILR. BOD is interested in the possibility, provided the publication can be self-sustaining. This would give the Registry a more efficient vehicle for regular communication with our members. MOTION: Sally Taylor : Kathi will contact ILR attorney,Joe Fonfara to ensure there are no encumbrances on Llama Link. Jan will investigate other details with the intent to proceed with the purchase as soon as feasible. Second Kathi 5 ayes.
13. Advertising
    We plan to do advertising on 3 levels. 1^st, instructional, i.e how to fill out forms, take adequate photos etc., to be done periodically. The 2^nd level will be in industry magazines to show our support of the industry and to enhance the value of registered animals. The 3^rd level would run in related journals to educate interested people about the value of registered llamas. Sally Rucker will propose a budget for advertising for the year which she will bring to the BOD for approval. Sally R. will take responsibility to distribute the I Want A Llama flier to all known llama shows and activities, llama and livestock/exotic sales and other events. Sally Taylor will send letter and IWAL flier to all known associations.
14. ILR Membership
    Sally Taylor will write a letter to the editor of Llama Life II and Llama Banner to explain "active membership". Sally presented a list of ways we can communicate to the members that in order to remain an active, voting member of ILR it is necessary to have a financial transaction during the year or notify the office that continued active membership is desired.
15. Communication
    Jack will write press releases, including board meeting minutes, to be sent to every llama related association and publication. The office will be responsible for the distribution of the press releases.

Meeting adjourned at 6:12 PM MDT