ILR BOARD MINUTES

ILR Annual Meeting
June 4, 2002
9:30 am MDT
West Coast Hotel - Kalispell, MT

Meeting called to order at 9:30 AM MDT. Present: Karen Baum, Jack Moore, Art Kennel, Sally Rucker, Sally Taylor and Jan Wassink, Registrar.

Motion: Karen Baum. Approve minutes of April 24, 2002. Second Art Kennel. 5 Ayes.

Motion: Sally Taylor. Keep the same slate of officers for the coming year: President, Sally Rucker, Vice-President, Jack Moore, Treasurer, Karen Baum and Secretary, Sally Taylor. Second. Art Kennel. 5 Ayes.

  1. Next Meeting
    The next teleconference meeting will be July 17, 2002, 12 Noon EDT.
  2. Registrar’s Report
    Jan presented the Registrar’s Report, which included the financial report through the end of April 2002. Jack Moore offered to check into interest rates for CD’s and will report back to the BOD.
  3. 2003 Annual Meeting
    There was discussion of setting the date for the ILR Annual Meeting for 2003. The BOD tentatively set the date of May 23-25, 2003, for the 2003 Annual Meeting in Kalispell, MT.
  4. Annual Meeting Agenda
    The agenda for the 2002 Annual Meeting was set for June 5, 2002, at 11:00 AM MDT.
  5. Nominations Committee
    The BOD will recommend five ILR members to comprise the Nominations Committee for the 2003 Election for the ILR BOD. The committee will be assigned and the chairperson chosen by the Board’s August teleconference meeting. The ILR BOD encourages any member wanting to volunteer for any committee assignment to contact the ILR office or any BOD member.
  6. Policy Book Revisions
    Jan will submit changes to the Policy Book for the July meeting. The BOD will decide on how to send the changes to the membership. Because the Policy Book is punched for three-hole binders, individual pages can be replaced without the necessity of sending the entire book.
  7. Petitions Committee
    A breeder requested relief of DNA requirement for a leased male. The veterinarian of the owner of the male collected blood for DNA and submitted it for analysis by UC Davis. UC Davis acknowledged receipt of the sample but it was subsequently lost in the lab. In the meantime, the male in question was sold at auction to an unknown party. Motion: Art Kennel. Waive the DNA requirement for the babies of this particular male due to the unusual circumstances. Second. Karen Baum. 4 Ayes. Sally Rucker abstained.
  8. Finance Committee
    Discussion focused on the proposed membership fee structure. Membership benefits could include, but not necessarily be limited to: 1.) Free ILR animal information web searches, 2.) A $10 certificate which could be sent to the office and applied toward advertising on the ILR web page, ILReport or I Want a Llama booklet. The BOD is suggesting an annual individual membership fee of $25.00 (which would include one vote). Each additional membership at the same address would be $10.00 per vote. Subscriptions to the ILReport are available to anyone for $20.00 per year. Anyone who has had a business transaction with the Registry in the past 12 months will still receive a subscription to the ILReport at no charge. Motion: Karen Baum. Include the bylaw change to initiate membership dues with the next ILReport. Second: Art Kennel. 5 Ayes.
  9. Long Range Planning Committee
    Jack Moore made a presentation to give the BOD material to consider for long range or strategic planning for the future of the Registry. He asked that we give thought to several items and have further discussion to clarify the goals and the role of the Registry in the llama community.
  10. Building update
    Jan suggested some improvements that would make the building more efficient for Registry business. Some of the improvements that should be done over a period of time would be sidewalks, landscaping, cabinets for the mailing station, a firewall between the Registry and the paint store, recycling/storage area, an exhaust system and a fire sprinkler system.

Meeting adjourned at 5:30 PM, MDT.

Respectfully submitted,

Sally Taylor, Secretary