ILR BOARD MINUTES
Face to Face, Kansas City
March 12 and 13, 1998

Present: Fred Bauer, Barbara Carlomagno, Sally German-Rucker, Kathi McKinney, Jack Moore, and Jan Wassink, Registrar.

1. The meeting was called to order at 9:30 a.m.1. Motion made by Sally to approve the minutes of December 17. Jack seconded. 4 yes. Fred abstained.
    1a. Motion made by Barbara to approve minutes of January 21 with corrections. Jack seconded. 4 yes. Fred abstained.
    1b. Motion made by Jack to approve minutes of February 18 with corrections. Kathi seconded. 4 yes. Fred abstained.

2. Budget
    Discussion. Final approval was deferred until several line items could be discussed.

3. Computer Work Station
    Motion made by Sally to purchase a new computer work station and scanner for the office not to exceed $4000. Jack seconded. 5 yes.

4. Digital Photographs
    Discussed, no action taken.

5. Mission Statement
    Discussed. Jack Moore will consolidate the Board's ideas for further discussion.

6. Advertising
    Money approved for advertising in major industry publications if it is determined to be the most useful way to communicate with members. Money was allocated to advertising in two non industry publications (Animal Finder's Guide and Exotic and Livestock Magazine).

7. Artificial Reproductive Committee
    A motion was made by Kathi to form a new ART committee which will function under the guidelines provided by the attached charge. Barbara seconded. 5 yes.
    Motion made by Sally to extend the ART trial period under the existing temporary rules as found in the 1997 Policy Book, until a decision has been made on the final report of the new ART Committee. Kathi seconded. 5 yes.
    Jack and Barbara will be the liaisons for this committee.

8. Canadian Reciprocity
    We will accept a signed and dated copy of the CLAA registration certificate in lieu of an ILR registration application, provided that the ILR numbers of the sire and dam are included. All ILR requirements will apply. To prevent duplication of names of llamas already in the ILR database, (Can) will be added to the end of each CLAA name submitted in this way.

9. International Camelid Symposium
    Request for funding. Declined. 5 no.

Meeting adjourned: 8 p.m.

The meeting was called to order at 10:00 a.m., March 13, 1998.

Present: Barbara Carlomagno, Jack Moore, Kathi McKinney, Sally German-Rucker, Fred Bauer, and Jan Wassink, Registrar.

1. Mission Statement
    More discussion. Returned to Jack who will format a final draft. This will be sent to the board members for final comment before the April meeting.

2. Survey
    Results will be published in the ILReport. Discussion of priorities for the ILR based on the survey results. A Directory and national promotion were strong preferences of the members.

3. ILR Directory
    Motion made by Jack that the ILR pursue the development of a Membership Directory for no more than $15,000. Barbara seconded. 4 yes. Fred no. Kathi and Jan will begin the process.

4. Color Charts
    Sally will call for information on the latest color research and comparable marking and color charts from other livestock registries. She will make suggestions at the June face to face meeting.

5. Registry Book II
    Jan Wassink will proceed if he can obtain enough advertising to cover the printing cost.
    Motion made by Kathi that the ILR purchase the remaining copies of Volume I of the Registry Book for $6727.50 from Wassink Enterprises. (Volume I was produced under written contract dated March 1993, for the ILR and Llama Link) Barbara seconded. 5 yes.
    The registrar may now begin advertising and marketing Volume 1 of the Llama Registry Book for the ILR with no conflict of interest. The book will sell for $14.95.

6. Bloodtyping
    Jan will negotiate the contract with U.C. Davis. (Renewal date is June 1, 1998.)

7. Budget continued
    Motion made by Kathi to approve the 1998 Projected Income and Expenses Schedule with corrections. Barbara seconded. 5 yes.

8. Gelding
    Discussion. Motion made by Barbara to change the over-90 day transfer fee for geldings from $20 to $10. Kathi seconded. 5 yes.
    Motion made by Fred that the listing/registration fee for geldings be reduced from $10 to $5 if the applicant supplies dated proof of gelding signed by a veterinarian. Kathi seconded. 5 yes.

9. Processing Report
    The bugs in the computer program have been eliminated and the processing report is now computer generated.

10. Conflict of Interest
    Motion made by Jack to adopt a Board Policy relative to Board member, staff and committee member conflicts of interest. Barbara seconded. 5 yes. Jack will draft a policy for board approval.

Jack Moore left for the Affiliates meeting at 7:07 p.m.

11. Screening
    Motion made by Fred to limit photo screening only to animals residing in North America. Barbara seconded. 4 yes. Jack absent.