ILR BOARD MINUTES

March 20, 2002
12:06 EST

The ILR teleconference meeting was called to order at 12:06 EST, by President Sally Rucker. Present: Karen Baum, Art Kennel, Jack Moore, Sally Rucker, Sally Taylor and Jan Wassink, Registrar.

Motion: Sally Rucker. Approve minutes of the February meeting. Second: Karen Baum. 5 Ayes

1. Next Board Call Scheduled
   The next teleconference meeting will be April 24, 2002, 12 Noon EDT.
2. Registrar's Report
   Jan presented the Registrar’s Report for February, including the balance sheet, financial report and 2002 budget.
3. Staffing and 1 Day Turn-Around
   Jan explained the goal of the office to have a one-day turn-around time for registrations and transfers. In order to accomplish this goal Jan feels he needs to hire another person. The Board felt it was prudent and authorized Jan to hire a new employee to meet the needs of the office workload.
4. Meridian Building Additions
   The entrance canopy for the Meridian building has been constructed. The roofing and lights are finished and working well. Some painting will be needed to complete the project when the weather allows. Jan purchased the 10’X20’ storage building discussed last month. He will cancel the rented storage unit.
5. Accommodations for ILR Face-to-Face
   Jan will get prices for motels and meeting room for theBoard’s face-to-face meeting in June. The ILR Annual Meeting will be June 5, 2002, at 11AM, MDT, at the Registry Office.
6. DNA Analysis Procedures
   There was discussion of the procedures associated with bar-coding and DNA samples with UC Davis. Jan said the system is working better and he is pleased with the service being provided.
7. Annual Membership Dues
   The BOD readdressed the suggestion from last June to initiate annual dues for membership in ILR. There will be a press release as well as an article in the next ILReport presenting the rationale regarding the suggested dues. A vote of the membership is necessary to establish membership dues. Sally Taylor and Sally Rucker will develop a position statement to present for Board discussion on the next call. The Financial Committee was assigned the task of formulating a fee structure. Further discussion is planned before any action will be taken.
8. Summer 2002 ILReport Advertising Deadlines
   There is a June 15, 2002 deadline for advertising in the July 2002 ILReport.
9. Membership Communications Committee
   Jack suggested the Membership Communications Committee work on an educational flyer to be disseminated at llama events to tell owners how the Registry works and what the Registry does for llama owners with emphasis on the added value of a registered llama.
10. ILR Communication
    It is the policy of ILR that all official communication from any ILR committee must pass through the committee’s liaison before it is presented to the BOD.
11. ILR Committe Members to Receive BOD Meeting Minutes
    From now on each ILR committee member will receive a copy of the minutes of each ILR meeting as they are approved. Minutes of each meeting are posted on the Registry website, (www.lamaregistry.com).
12. Committee Reports
    There were no committee reports in February.
13. Expenses for National Pedigree Livestock Committee - May 2002
    Motion: Jack Moore. ILR pay expenses for Art Kennel and Karen Baum to attend the National Pedigree Livestock Committee meeting in Kansas City, MO, May 8-10,2002. Second: Sally Taylor. 5 ayes.
14. Art Kennel to Attent FMD and BSE Meeting
    Art will be attending a meeting at the University of Missouri, April 6-7,2002. The focus of the meeting is on FMD and BSE. He will report back to the BOD.

Motion: Sally Rucker to adjourn the meeting. Second: Art Kennel 5 Ayes.

Meeting adjourned at 2.56 PM EST.

Respectfully submitted,
Sally Taylor, Secretary