ILR BOARD MINUTES

ILR Board of Directors Conference
November 20, 2002
12:04 PM EDT

The ILR Board of Directors teleconference meeting was called to order at 12:04 PM, EST, by President, Sally Rucker. Present: Karen Baum, Art Kennel, Jack Moore, Sally Rucker, Sally Taylor and Jan Wassink, Registrar.

The December teleconference call will be held Wednesday, December 18, 2002, at 12 Noon EST.

Motion. Jack Moore. Approve minutes of October 18, 2002. Second. Karen Baum. 5 Ayes.

    1. Registrar’s Report: Jan Wassink presented the Registrar’s Report which included:
    1. October cash flow, year-to-date cash flow and year-to-date balance sheet. There was discussion of the contingency fund. Motion: Sally Rucker. Earmark $30,000.00 for a CD to be purchased in December for investment in the contingency fund. Second. Karen Baum. 5 Ayes. Jan will get the figures for the insurance on the building’s actual vs. replacement costs and report to these figures on our December call.
    2. Building update. Jan will look into the lease expiration dates for the renters of the occupants of the ILR building. He explained some of the minor improvements that have been made to the building. The BOD discussed the priorities of future projects needed to finish the building. The sidewalks are finished, the storage area is nearly completed. He will obtain bids for the firewall.
    3. There has been no word from ARI regarding the upcoming contract for services provided by ILR.
    4. Jan circulated the information on the calling card program "OneSuite.com". Only Jack had tried it.

2. Committee Reports:
    1. Member Communications: Sally Rucker is distributing the "I Want a Llama" brochure.
    2. Public Education: Art reported on the progress of the educational brochures.
    3. Government Relations: Karen Baum reported that she was unable to attend USAHA meeting. She will make a report for the next BOD call.
    4. Strategic Planning: Art requests that each member of the BOD give input in the form of ideas for each member’s vision for the future of ILR. He asks for a December 4, 2002, deadline for our comments.

ILReport: Jack Moore discussed the proposed articles for the next ILReport. Board members assumed responsibility for writing specific articles with a copy deadline of January 1, 2003.

3. Old Business:

      1. Maxxam Contract: Jan is waiting for specific instructions for shipping the freezer samples from UCD to Maxxam. The FTA cards have been ordered and should be enroute to the ILR office. Some members have requested the DNA kits from the office and have been told the kits will be sent as soon as they arrive at the ILR office.
      2. Nominating Committee: Glenn Pfferkorn will be having a meeting with the committee this week.
      3. BOD self-evaluation: Each member of the BOD will fill out the form provided by Jan and mail it to the office by January 1, 2003.
      4. Policy Book Revision: The BOD decided that the face-to-face meeting is the best time to consider any revisions to the policy book.
    1. New Business:
      1. There was further discussion about the possibility of creating divisions within ILR to include suri llamas, miniature llamas, and others. Kay Sharpnack brought this issue up at the ALSA meeting at the ALSA National Show. She reported that the ALSA members quite receptive to the idea and thought it was worth pursuing by ILR. Obviously, this topic will require a lot of input and discussion before any action can be considered. Jack Moore, Sally Rucker and Sally Taylor will talk within the next couple of weeks and make a report on their findings within the llama community about the issue of divisions or sub-registries within ILR.

Motion: Karen Baum adjourn the meeting. Second. Art Kennel. 5 Ayes.

Meeting adjourned at 3:10 PM, EDT.

Respectfully submitted,
Sally Taylor
Secretary