ILR Show Division
FINANCE COMMITTEE
Minutes
April 13, 2009
Teleconference convened
at 7:00 CDT.
Members present:
Fr. Ryan, Monica Brown, Barb Baker, Wayne
Rankin, Glen Pfefferkorn and Jan Wassink, Registrar. Kathy
McKinney joined the call at 7:05.
Meeting called
to order at 7:03 by Fr. Ryan.
Barb Baker moved
and Monica Brown seconded motion to approve minutes of February
24. MOTION APPROVED.
Discussion of
need for a 2009 end of season show. Exhibitors are anxious about
such an event. Governing Board will discuss the topic at the Thursday
meeting. Barb Baker will update the show llama soon with the latest
membership payments and revenue from the Celebration fund raising.
OLD BUSINESS
The budgets
were approved by the Governing Committee. All committees must
now submit any expenditure requests to the Finance Committee for approval
before spending the funds.
NEW BUSINESS
The current fund
balance is $28,610.52. That is made up of $20,790 from donations,
$5,055 memberships, $310 youth memberships, $1,434.52 cruise auction
and $1,021 Celebration 50/50 Raffle.
The total does
not reflect any income from completed shows. Members reported most
area shows are equal in size to 2008 shows and some are reporting
higher participation. Discussed how we might expand participation in
areas where interest is lagging.
No committees
submitted expenditure requests
to be approved. No new vendor license requests have been received.
The online auction is live. Seven of the ten items have bids
registered. Items will be closing each week and new items added. We
have enough new items to add for at least five weeks. Each item is online
for at least two weekends.
As approved at the
February meeting, Fr. Ryan and Jan Wassink have developed a cost
share procedure for the SD. The chair will provide details to the
committee members.
No requests have
been received for youth sponsorships.
Fr. Ryan will discuss promotion of these sponsorships with the Governing
Board and the Youth Committee.
Future shows
are encouraged to hold 50/50 Raffles.
This is a cost effective method of fund raising.
The Committee received
a request for a $500 sponsorship for the National FFA Convention.
The llama community has had a presence at the Convention for the past
five years. ICI, ALSA and ILR have been $750 sponsors. Some regional
groups have contributed. Glen moved and Wayne Rankin seconded a motion
that the Finance Committee recognizes the importance of the exposure
received from the FFA Convention but other financial needs of the
ILR-SD must take precedence in 2009. MOTION APPROVED.
The Fleece Committee
had submitted a preliminary request for funding of a fleece judging
clinic. No decision had been made regarding details of the clinic,
which SD Committee would be responsible for the clinic or the revenue
and expense details. Members agreed insufficient details existed to
finalize discussion of the request. It was not clear which committee
had responsibility, whether money requested were additional funds above
the existing budget or simply payment of advance expenses, or whether
there was sufficient detail to show a viable activity. After some discussion,
Barb Baker moved and Kathy McKinney seconded a motion that any committee
planning to implement an idea or event must submit details of the concept
and the revenue and expenditure estimate approved by the initiating
committee to the Finance Committee five days prior to a Finance Committee
meeting and, if approved by the Finance Committee, the project will
be submitted to the Governing Board for final approval. MOTION
APPROVED.
Members then discussed
the next meeting date. Agreed we would set our meeting dates by backing
up from the monthly ILR Director and Governing Board meetings. The
Committee Chair will advise the members of that date.
Barb Baker moved
and Monica Brown seconded a motion to adjourn. MOTION APPROVED.
Adjourned at 8:38 CDT.
Respectively submitted,
G. Pfefferkorn,
Secretary
