January 9, 2009
re: ILR Show Division Committees
Since our last email, we have heard from many of
you with comments and suggestions on various
aspects of the new ILR Show Division. As a
result of your input, the ILR Board reopened the
discussion on previously earned points and
decided to accept them into the ILR Show
Division award system. The particulars of
exactly how those points will fit into the
awards that will be offered by the ILR Show
Division will be determined by the newly formed
committees. However, you can now rest assured
that you can participate in ILR sanctioned shows
without losing any of your hard-earned points.
In addition, also as a result of your input, the
ILR Board has added two new standing committees
– Fiber and Youth. More particulars on all the
committees are given below.
The ILR Board wishes to extend a big “Thank You”
to everyone who volunteered to work on the
standing committees. Fortunately and
unfortunately, there were more volunteers than
we had positions so we did not have a slot for
everyone. However, that does not mean that we do
not want your input. Each committee will be
encouraged to contact those of you who
volunteered for that committee for your input.
In addition, each committee has an email address
which you can use to send your suggestions
directly to the entire committee. Also, we are
keeping your names on file so that we can
contact you in the future if we need help in
The ILR Board has a vision of how the committees
will function. Following are the Committee
Member Expectations. Each committee member is
be a current ILR Show Division member.
treat their position as one of
responsibility rather than power.
take input from the members and use that
input to develop policies that will be the
most beneficial to the majority of Show
advocate for the policies that he/she
believes will be the most beneficial to the
Show Division members but he/she is also
expected to listen to the opinions of other
committee members and work to find solutions
that embrace as many of those differing
positions as possible.
refrain from using his/her position to
“push” personal pet projects.
be polite and considerate to other committee
members whether or not he/she agrees with
be on the committee calls and to be diligent
in completing tasks assigned to him/her.
limit discussions regarding committee work
(for the most part) to the scheduled
committee calls. Politicking for a specific
position before the committee call takes
place is discouraged because once a member
has taken a position on an issue; he/she no
longer has an “open” mind to actually hear
the input from others.
Any committee member who refuses to abide by the
above guidelines can be removed from his/her
position on the committee by a vote of the other
five members of the committee, subject to the
final approval of the ILR Board.
Each committee consists of five appointed
members and an ILR Board representative. All six
members of the committee are voting members of
the committee. Each committee will elect its own
chairperson and secretary from the non-ILR board
members. The committees are expected to work
toward consensus on all recommendations but if
consensus can not be reached, any recommendation
must have 4 positive votes to move on.
Each appointee has a term length associated with
them. To make sure that the term length
assignments did not show any favoritism, the ILR
Board agreed that term lengths would be assigned
alphabetically by last name on each committee.
Before assigning committees, the term lengths
were established with the one-year term given to
the person whose last name started with the
letter closest to the beginning of the alphabet.
The term length of each committee member is
shown in the list of committees. Each year,
beginning in 2010, ILR Show Division members
will elect one representative to each of the
committees. Committee members can serve only one
term before sitting out from that committee for
a year. An exception is being made in that the
initial committee appointees with one- or
two-year terms will be able to rerun for an
additional five-year term without sitting out a
year. A committee person completing a term on
one committee is free to run for a position on
another committee without sitting out a year. A
chairperson can serve a maximum of two
consecutive years as the chairperson of a
committee. Vacancies on committees will be
filled by appointment by the ILR Board for the
remainder of the open term.
The chairperson from each of the seven
committees, together with the five members of
the ILR board, will form the twelve-member Show
Division Governing Committee. The Governing
Committee will be responsible for final approval
of recommendations coming from the individual
committees. Initially, because they are the only
elected members of the committee, the ILR Board
will be the only voting members of the Show
Division Governing Committee. However, it is
anticipated that after the recommendations of
the individual committees are thoroughly
discussed and a course of action is agreed on by
the Governing Committee, the actual vote will be
a formality. Recommendations from the individual
committees will either be approved as presented
or sent back to the originating committee with
the recommendations and/or concerns of the
Governing Committee. Reports on the work of the
Governing Committee will be sent out as
decisions are made.
Charges for the committees are being finalized
and initial individual committee meetings will
be set up shortly so work can begin the week of
January 12, 2009. Committee assignments can be
If you have input you would like to have
considered by the committees, send an email to
the appropriate email address from the list
below and your email will be automatically
forwarded to all the members of that committee.
The committee email addresses are as follows:
Have a happy 2009!
ILR Board of Directors
Smith, Mary Jo Miller, Kathi McKinney, Kristy
Brown, Karen Baum